Finance Manager
Job Posting for Finance Manager at Prestige Maintenance USA
The Finance Manager oversees the financial accounting activities of the organization. The role is responsible for managing day-to-day operations of the accounting department, including financial reporting, reconciliations, and payroll operations. The role includes oversight of payroll processing, maintaining records, ensuring compliance with payroll laws and regulations.
The role directly supervises staff and vendors that support A/P, A/R, Tax and Payroll.
Planning
1. Assist in formulating the company's future direction and supporting tactical initiatives
2. Monitor and direct the implementation of strategic business plans
3. Implement financial and tax strategies
4. Assist with capital requests and budgeting processes
5. Develop performance measures that support the company's strategic direction
Operations
6. Maintain in-depth relations with all members of the management team
7. Lead and develop a team of professionals providing guidance, training, and support to ensure high quality performance and professional growth.
8. Oversee the company's transaction processing systems
9. Manage the end-to end-payroll process, including data entry, calculation of wages, deductions, and taxes, and processing of payroll cycles on a timely basis.
10. Ensure accuracy and integrity of payroll data by reviewing and reconciling payroll reports, payroll registers, and employee records.
11. Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and changes to employee records affecting payroll.
Financial Information
12. Assist Controller with preparing financial information including month end close process and reconciliations.
Risk Management
13. Oversees business license compliance
14. Work with insurance broker on renewals, and information requests. (GL, WC, Auto, Property, etc)
15. Ensure that the company complies with all legal and regulatory requirements
16. Ensure that record keeping meets the requirements of auditors and government agencies
17. Work with Controller to provide external auditors with information for financial reviews and sales tax audits.
Funding
18. Monitors daily EFT (electronic funds transfer) and reports incoming payments to the Controller and CEO
19. Support Controller with information requests related to debt and equity financing
20. Support Controller with compliance to loan covenants and bank reporting as needed
Third Parties
21. Maintain banking relationships
22. Oversee 3rd party tax compliance including timely and accurate filing of payroll tax returns, W-2’s, and other payroll related reports in accordance with federal, state, and local regulations.
23. Manage relationships with external payroll service providers, ensuring service level agreements are met and issues are resolved in a timely manner.
24. Oversee 3rd party accounts payable vendor
EDUCATION AND CERTIFICATIONS
The Finance Manager should have a bachelor’s degree in accounting or business administration, or equivalent business experience and 5 years of progressively responsible experience. Should have experience in partnering with leadership team, and have a high level of written and oral communication skills.
REQUIRED SKILLS:
- Computer skills to include Microsoft Office, Outlook, Internet, WinTeam or equivalent accounting software.
- Thorough knowledge of GAAP (Generally Accepted Accounting Principles)
- Ability to handle confidential information
- Tax reporting experience
- Job costing experience
- Fixed asset and depreciation experience
ESSENTIAL FUNCTIONS
Able to read and communicate in English
- Requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials up to 50 pounds
- Must be able to remain in a sitting (or stationary) position 80% of the time
- Can work independently and in stressful environments
- Ability to travel domestically 10% of the time, using public air or rail at the discretion of the company, particularly to meet with customers and colleagues.
- Regular, consistent and predictable attendance
PERFORMANCE FACTORS
Job Knowledge & Skills
Planning & Execution
Productivity
Problem Identification, Solving & Decision Making
Integrity
Communications
Prestige Maintenance USA provides scalable janitorial and facilities maintenance services using environmentally sustainable solutions. We’re based in Plano, Texas — just north of Dallas — and have more than 3,000 employees nationwide. We customize janitorial and facilities-maintenance programs for clients in many industries, including distribution, fitness, grocery, retail, and transportation.
We are proud to be a woman-owned business led by Rachel Sanchez, CEO, and Jason Dinverno, CXO, whose parents, Marie and Alex Dinverno, established the company in 1976. As a women’s business enterprise, certified by WBENC, we look to partner with suppliers, clients, and team members who share our values. Not only are we a diverse supplier, but we also have our own supplier diversity program where we actively engage in partnership with other diverse suppliers.
The solutions we provide are scalable — flexible enough to meet the needs of any size enterprise, from Fortune 500 and mid-market clients to small businesses.
As the facilities maintenance and janitorial industry changes, independently owned companies like PMUSA are becoming less common. This allows us to focus on what’s right for our customers, not for shareholders.
Our nimbleness enables us to deliver a greater depth of service and responsiveness as well as a large pool of talent, without the hassles often associated with the largest of companies. Yet our large employee base, history, and national footprint mean we have the resources to serve clients of all sizes, from national, multi-site retail chains to smaller, independently-owned businesses.
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