Executive Assistant

The Executive Assistant will manage the day-to-day administrative duties for the President of Prevail, as well as oversee multiple areas of operational responsibility.

The ideal candidate is an energetic, detailed, multitasker, able to pivot between varying tasks and projects, without loss of detail or quality. The Executive Assistant must be extremely comfortable with technology, self-motivated, and have the ability to work with minimum supervision.

This position requires a proactive focus and will play a key role in the executive team’s success.

The successful candidate for this position must be/have

• Forward-thinking, with the ability to anticipate needs and prepare for multiple outcomes.
• Sense of urgency and able to apply a risk-based approach to prioritize work.
• Detailed orientation to ensure quality standards are met without impairing workflow.
• Exceptional in building and maintaining client relationships - both internal and external facing.
• Highly motivated, with a positive attitude, willing to learn and initiate new and improved processes where needed.
• An adaptable, flexible problem solver.
• A consummate Team Player, also willing to work independently.
• Desire to take ownership and hold themselves and others accountable for delivering results that matter.

Responsibilities

Administration Duties

• Administrative duties in support of executive leadership, including but not limited to; calendar management, travel arrangements, meeting planning, and preparation, professional correspondence, creating presentations, and other support required of executive leadership.
• Manage vendor relationships, budgets, and scheduling.
• Perform general HR functions under the direction and guidance of executive leadership.
• Oversee multiple general operational functions within the organization.
• General administrative back-up support as required.

Event Management

• Managing internal communications with the team, ensuring details are up to date and accurate.

Qualifications

• 2-5 years of experience working with the C Suite-Level
• Expert knowledge Microsoft office suite including Outlook, Word, Excel, and PowerPoint, required
• Strong verbal and written communication skills
• Strong organization and time management skills
• Experience in the field of finance, preferred
• Knowledge of Salesforce CRM, preferred

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person