What are the responsibilities and job description for the Office Coordinator position at PrideStaff?
Bend, OR
PrideStaff, a recruiting firm specializing in staffing for Central Oregon businesses is seeking a full-time Office Admin Coordinator for a local Tech company. This is M-F full time or part time position. The ideal candidate will have prior office or administrative experience. Pay is $24-26/hr DOE.
This is a great opportunity for a dynamic professional to contribute to the growth and success of our fast-paced organization! You will have the unique responsibility of making a good first impression which has a lasting impact as the first Kollective employee with which visitors or callers interact. As the office manager, you will have the opportunity to make a difference for all employees by ensuring a smooth-running, efficient office operation.
JOB DUTIES:
- Receiving and directing phone calls in a professional and courteous manner
- Monitoring daily phone message system
- Handling inquiries from the public, providing information related to the Company
- Greeting guests and notifying the correct person(s) for the visit
- Stationed in reception area playing a security role by monitoring access to the building by visitors
- Maintaining a safe and clean reception area and office environment
- Managing general office vendors – ordering, receiving, and organizing (office supplies, snacks and beverages, company lunches, department lunches)
- Assisting with building-related maintenance or logistical needs (checking conference rooms daily, making sure they are clean, preparing for meetings and visitors, coordinating company events, meals, etc.)
- Coordinating incoming and outgoing mail and shipments
- Reconcile company credit card statements
- Assist accounting department with employee expense reports
- Coordinating quarterly social and volunteer employee events
- Arrange travel for office guests
- Conference room management
- Performing Special projects and responsibilities as assigned
QUALIFICATIONS
- A BA/BS Degree preferred
- Proficiency with Microsoft Office including Excel, Word, Outlook and PowerPoint
- Internet, social media, and mobile communications user-skills
- Excellent, written/oral communications skills and phone etiquette
- Strong interpersonal skills
- A professional, personable, polished, can-do demeanor
- A customer-service orientation and a history of positive interactions with clients
- Strong organizational skills and attention to detail
- Effective time and project-management skills
- Initiative and recognition of action to be taken
- Responsiveness and the ability to follow-through promptly
- Responsibility, takes ownership and bring projects to completion expeditiously
- Ability to work independently, be proactive when needed, multi-task and reliably manage deadlines and deliverables
- A successful work history in a dynamic, fast-paced environment
- Ability to adapt to changing priorities and willingness to take on additional tasks as they arise
- Strong work ethic and integrity
- Ability to pass a basic workplace background check
Job Type: Full-time
Pay: $24.00 - $26.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $24 - $26
