Department Coordinator- Insurance Documents

Job Summary

• Responsible for various administrative assistant and coordination activities for the Servicing Department, including staff and project support, document imaging, maintaining departmental procedures and expense reports
• Oversee insurance documents

Essential Functions

• Creates and revises procedures by assessing operating practices, recordkeeping systems, forms control; implementing changes
• Screens calls, manages calendars, makes travel, meeting and event arrangements
• Assists in the preparation, submittal, tracking and filing of expenses
• Respond to work requests from department staff in a timely and accurate manner
• Maintain spreadsheets and reports required for management reporting
• May coordinate or assist in the coordination of department specific projects, schedules, meetings, etc.
• May assist with special projects and assume responsibility for the development, administration and promotion of special projects
• Maintain communication with internal and external contacts; escalate any issues as appropriate
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Other duties as assigned or required

Job Requirements

• High School diploma or equivalent
• 3 years administrative experience
• Basic knowledge of mortgage industry preferred
• Excellent communication skills, both verbal and written
• Ability to demonstrate strong detail orientation and analytical skills
• Ability to meet deadlines
• Excellent PC skills, including Microsoft Office Suite
• Strong customer service orientation
• Displays time management, organizational and problem-solving skills

About the Company

• We offer a competitive compensation/benefits package and a fun, professional culture and work environment… the people are fantastic!
• For 3 consecutive years we have been ranked by the Dallas Morning News as one of the top employers in the DFW area
• We have a very strong, experienced executive leadership team and are a stable, well-capitalized organization that is poised for lots of growth/expansion
• 6th of the Top 100 Mortgage Companies in America by Mortgage Executive Magazine
• 4th in top retail volume by Scotsman Guide (8th in top overall volume)
• Dallas Morning News- Top Places to Work: http://apps.dallasnews.com/top-100/2016/companies/PrimeLending,_A_PlainsCapital_Company
• Hilltop (PrimeLending's parent company) was recognized as being ranked by Forbes #5 on their list of best banks: http://www.forbes.com/sites/kurtbadenhausen/2016/01/07/full-list-rating-americas-100-largest-banks/#2e3c232e4fa7
• Fortune- best workplaces in finance and insurance: http://fortune.com/best-workplaces-finance-insurance/
• Fortune- fastest growing companies: http://beta.fortune.com/100-fastest-growing-companies/hilltop-holdings-31
• Fortune- best workplaces for women: http://fortune.com/best-workplaces-for-women/primelending-5/