Purchasing

Job Summary:

The Purchasing Clerk is responsible for the acquisition of all supplies, parts, inventory items etc for all departments inside Printcraft Press. The Purchasing Clerk will continually research the best value for his/her acquisitions and will maintain at least 2 sources for each item whenever possible. The Purchasing Clerk is the chief liaison between Printcraft and its vendors.

The Purchasing Clerk is a member of the Sales and Marketing Team and works to help achieve the sales goals of the company.

The Purchasing Clerk is responsible for:

• Acquisition of all purchased items.
• Contributing to a work environment that fosters pride in being part of a winning team and promotes personal growth.
• Maintaining personal productivity and quality standards that make possible attractive financial returns so Printcraft may continue to provide excellent service to our customers and ensure job security and growth to our staff.

The Purchasing Clerk is in contact with current and prospective vendors, and is in a strong position to influence their desire to work with Printcraft. This position requires tact, creativity and professionalism.

Responsibility and Duties:

General and Administrative:

• Communicate effectively with the production manager informing and updating them regularly to guarantee that production schedules are met.
• Comply with all OSHA safety requirements.
• Comply with all ISO requirements.
• Follow systems and procedures outlined in company manuals, flow charts and CAPA records.
• Participate as a key team player by supporting operations as needed.

Fiscal Responsibility:

• Develop knowledge of best suppliers and competitive prices, and stay abreast of pricing changes.
• Monitor the computerized inventory system and manage reorder levels
• Research and recommend cost saving potential to management.

Qualifications:

• Knowledge of printing operations is helpful.
• Knowledge of cost accounting, printing processes and supplies, and purchasing methods.
• Excellent command of the English language, both written and oral.
• Experience in sales or customer service.
• Excellent math skills and a strong attention to detail.
• Strong interpersonal skills.
• Ability to understand customers’ needs and requirements and relate to production process.
• Must be computer literate and current on new technology.
• Must be hard working, self starter and problem solver.
• Demonstrate excellence in organization and time management skills. Able to perform multiple tasks efficiently.
• Ability to move freely throughout the building to gather materials and authorizations.

Working Conditions:

• Work area will have florescent lighting and temperature variations.
• Noise level can be moderate
• Exposure to ink, chemical fumes and airborne particles such as paper dust and drying powder.
• Fast-paced environment subject to numerous schedule and priority changes and short notice activity.
• Extended computer work involving use of keyboard and mouse.

Additional Duties:

The purchasing clerk must ensure arrival dates are accurate and communicate with production manager and CSR’s any delays of material enroute to our facility. Be prepared for production meetings to communicate on time delivery of paper or outside services.

Weekly the purchasing clerk needs to verify that all of the requisitions in the “to cut” folder are current and active. If an order is cancelled or changed in any way confirm all requisitions are either pulled or modified.

Utilize all stock overages and manage extra inventory that may have been purchased, but not used.

The purchasing clerk will consult with production manager before paper is purchased to ensure paper requisition has not been modified to run on another piece of equipment or should be ordered in a different size.

The Purchase orders should communicate well with the supplier and our receiving department. Comments and notes should be thorough and clear. Requisitions should always have where the product should be routed to with clear identification and may have notes that give the staff clear directions.

Confirm all PO’s are current in the receiving area with modified due dates. If a PO is modified, email the modified PO to the receiving department with instructions to destroy the old PO.

Work with CSR’s on replenishing finished goods for kitting and fulfillment. Forecast usage on current customers and work with CSR on predicted usage on any new customers. If setting up a new customer with finished goods, work with CSR for clear identification.

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as required by your supervisor.