Project Coordinator - PCMG

PCMG Project Coordinator

At PRISM Real Estate Services, we put People first, show Respect to earn it, operate with Integrity, and prioritize Service to others in order to live a Meaningful life, develop a Reputation for Excellence in all things, and Strengthen each other for tomorrow. These are our values and the “why” that drives us as a premier property management company to provide active first-class management to our residential and commercial portfolios across Kansas City and the Midwest.

Our values compel us to cultivate a RELATIONAL work community full of MOTIVATING people who celebrate wins big and small. Our ever-changing world requires us to remain ADAPTABLE to meet needs and FORWARD-LOOKING to anticipate and overcome challenges. What doesn’t change is the need for our team of AUTHENTIC, ACCOUNTABLE, and ACCESSIBLE professionals who say what they mean, do what they say, and love what they do. We take the INITIATIVE to make a difference and strive to be INVENTIVE, never settling for what worked yesterday. It is through this culture that we are constantly building a more REWARDING place to work and a COLLABORATIVE team to achieve our mission.

At PRISM, a Project Coordinator thrives on maintaining all aspects of a construction projects. This position will perform this vital function for PRISM’s subsidiary company Principal Construction and Maintenance Group (PCMG). This organized problem-solver has a knack for planning and documenting all things.

PCMG is looking for a Project Coordinator like YOU if you are…

• Dependable – The team learns fast that you can be trusted and that they can rely on your constant presence, consistent desire to improve, and genuine care for the success of the office. Though not afraid to ask for help when needed and grateful for the Prism family that has your back, you are self-motivated and don’t have to be convinced to be present and do your best. You take pride in the quality of your work and the assistance you provide to those around you.
• Detail Oriented and Organized – Some people may look at you funny because you have filed receipts for the first school supplies you purchased with your own money in third grade, but we will look at you with a proud smile because that is evidence that you will be great at this job! There is a place for everything, and you like everything to be in its place which translates to organized files, invoices, and emails. You are not concerned at the prospect of looking after project files or tracking budgets because your favorite store is Staples and consequently nothing slips through the cracks in your world (or filing cabinet).
• A Great Communicator – You know that step one to being a great communicator is being a GREAT LISTENER!!! You listen to understand rather than respond and make sure you understand before making decisions. It is not a burden for you to respond to inquiries about site construction, budget plans, or sort out other various confusion. Not only are you reachable and keep people in the loop but convey messages and information with clarity and respect regardless of the situation.
• Achievement Oriented – You may have a hundred trophies at home, but not one is for participation. You don’t just play for fun; you play to win. Your greatest competition is yourself because no one motivates you like you and no one else can keep up anyway. Crossing the finish line into the winners circle is what your dreams are made of and it translates to profitable and well run construction sites you are proud to help manage.
• Autonomous and Independent – You are inspired to achieve greatness because it is important to you no matter where you are or what you are doing. Showing your supervisors the success you achieve has a two-fold benefit. It is personally gratifying, and proves that you function best as the helicopter surveying the scene, and are not the scene needing to be surveyed.
• A True Professional – You are confident in what you know, but always willing to learn more. You are patient because people are complex, but you steer the car to the finish line. You are ethical when using both a tough or soft touch, and you always extend a friendly helping hand whether the person on the other end extends the same or not. You stand your ground and rise above momentary hardships and that is what makes you a pillar of the community you manage and an asset to Prism.
  

RESPONSIBILITIES (Identification of Major Areas of Responsibility, Not All Inclusive)

• Maintain a professional image and attitude in keeping the objectives of Prism Real Estate Services (PRES) and residents' welfare.
• Assist with planning and scheduling project resources.
• Assist, schedule, and accurately estimate the task duration to develop and maintain a realistic project schedule.
• Assist with budget planning and administration.
• Foster and manage partnerships with vendors, property staff and corporate staff.
• Assist with vendor vetting and communicate with same.
• Schedule meetings with vendors/sub-contractors to receive bids on new projects as well as assisting with monitoring the quality of work with vendors/sub-contractors on current projects.
• Work with suppliers on the procurement process for new and current projects.
• Reviewing and entering all invoices attached to a project.
• Monitor progress on a project and adjust schedule as necessary.
• Create, monitor, review and disseminate applicable reports to all interested parties.
• Measure project performance using appropriate tools and techniques.
• Maintain and assist with staff scheduling on all projects.
• Assist with dispatch of Maintenance Rovers.

PHYSICAL REQUIREMENTS

• Must be able to lift 25 pounds, bend, stand, sit for long periods of time as well as climb up and down a full flight of stairs in excess of 6 times a day.
• Must be able to see, hear, speak, listen and perform duties as instructed.
• Must be fluent in English. Spanish is a plus but not required.

EDUCATION

• Must have a High School Diploma or equivalent.
• Associate’s degree in related fields is preferred but not required.

EXPERIENCE

• Previous experience as project coordinator preferred but not required.

SKILLS

• Knowledge of PRES policies and procedures, particularly as they pertain to property management.
• Knowledge of basic office practices, procedures, and equipment.
• Ability to read and interpret policies and guidelines in order to make sound decisions.
• Ability to make appropriate recommendations within scope of responsibility.
• Ability to use basic office equipment such as telephone, fax, copier and computer.
• Ability to establish and maintain effective working relationships with contractors, vendors, and property and corporate staff.
• Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
• Basic Excel knowledge including but not limited to ability to format spreadsheets.
• General basis of construction knowledge.
• General knowledge of construction drawings.
• Better than average mathematical skills.
• Basic bid analysis knowledge.
• Excellent customer service skills

QUALIFICATIONS

• Valid driver's license and up-to-date vehicle insurance.
• Use of personal automobile for local job-related travel and pick-up.
• Neat, clean, and appropriate appearance.
• Meet Criminal Background & Credit Check, prior to employment.
• Successful completion of EasyLMS Training Program, upon employment.

Because of our values, by way of our culture, Prism Real Estate Services strives to achieve our mission to improve the lives of people in our communities, one property at a time. This includes our talent community spread between our corporate office and various properties. It is the dedication of our people to our teams and tenants that ultimately drives our success. This PRISM NATION of talent always has room for one more independently motivated, passionate, and fun individual looking for a work family in which they can thrive. If you see yourself in this description, we hope you will consider joining our team.

In addition to a great work experience, we provide our team:

• Partially Funded Health Insurance
• Starting 2- Weeks Paid Time Off (PTO) That Increases Over Time
• An Extra “Bonus Day” Off Each Quarter
• 6 Paid Holidays Yearly (with Additional Hours the Day Before or After)
• Company Funded Life Insurance
• Company Funded Long-Term Disability Insurance
• 401(k) with Safe Harbor Matching
• Rent Discount at Prism Properties
• Complimentary Employee Assistance Program (EAP)
• Employee Discount Program for Various Travel and Recreational Activities
• Opportunities to Volunteer in the Community as a Company
• The chance to hang out with a lot of really fun people who enjoy working together.

Prism Real Estate Services, LLC is an Equal Opportunity Employer (EOE) and participates in E-Verify. We do not offer sponsorship. Principals Only.