Executive Assistant/Administrative Assistant

We are looking for a full-time Executive assistant /Administrative assistant with Bookkeeping experience. Must be a team player and be able to work well with others.

The job requires providing administrative support, which includes frequent email correspondence and phone etiquette as well as being knowledgeable in Word, Excel, and Quickbooks. Must have interpersonal skills and be able to communicate with various organizations and companies. Other tasks will include scheduling appointments, making travel reservations, and basic calendar management/coordination.

A main aspect of the role will also involve categorizing and managing credit card expenditures and other financial accounts/assets. This includes reconciling, recording, and auditing accounting data in Quickbooks. Must have bookkeeping and data entry skills. Be able to assist in record keeping and documentation for multiple properties. Additional duties include paying bills and writing checks for various vendors as well as posting payroll and distributing checks in Quickbooks. Must be able to maintain an organized and detailed filing system.

Additionally, the job requires commuting to two different job sites, one being the company office and the other the home office, on alternate days Monday through Friday.

Requirements

• Driver's License
• Mandatory Background Check
• Mandatory Credit History Check
• College Degree (Preferred)
• Must be willing to sign an NDA

Skills

• Discretion and confidentiality
• Knowledge of office management systems and procedures
• Bookkeeping skills/ Knowledgeable in Quickbooks
• Must be tech savvy and proficient in MS Office (Word/Excel)
• Strong phone etiquette
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Ability to work independently with little supervision
• Detail oriented with excellent analytical skills

Job Type: Full-time

Pay: $24-$25 per hour

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Pomona, CA 91768: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Time management: 3 years (Preferred)
• Microsoft Word: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: One location