Job Posting for Office Manager / Receptionist at PRO EM Operations, LLC
Job Summary:
The Office Manager/ Receptionist provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate employees, mail distribution, flow of correspondence, as well as other duties that can be assigned.
Responsibilities:
Assists VP of Administration.
Manages any special projects on behalf of the Executive Team as needed.
Perform receptionist duties: greet visitors, and answer and direct phone calls
Manages company cell phones and efax account, Fedex and UPS accounts.
Composes and prepares confidential correspondence, reports and other complex documents as needed.
Responds to routine external correspondence. Typing memos, purchase requisitions, payment requests and other department forms and documents.
Manages office supplies inventory and placer orders as necessary.
Submit and tracks maintenance tickets to administration / landlord.
Secures business travel arrangements.
Receive and sort incoming mail and deliveries, and manage outgoing mail
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Reconciles credit cards statements
Creates and maintains database and spreadsheet files including parking diagram.
Be a resource for our employees, vendors, and clients.
Maintain voicemail, phone directory, and email distribution lists as required.
Process orders in inventory system.
Other office duties including helping departments as needed
General office duties as assigned
Requirements:
Professional appearance
Excellent verbal and written communication skills
Possess exceptional interpersonal communication skills
Detail oriented, well organized and proficiency in Microsoft Office
Ability to multi-task
Possess strong organizational skills
Must be reliable and punctual
Friendly and customer/client focused
Bilingual English/Spanish preferable
Able to manage multiple phone line system
Salary.com Estimation for Office Manager / Receptionist in Phoenix, AZ
$67,392 to $91,902
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