Executive Assistant

Executive Assistant

Hours: 8:00am to 5:00pm

Location: 201 Washington St Boston MA 02108

Pay rate $40/hour

100% onsite

This would be a temp to hire opportunity for the right candidate

Knock out question:

Do you have 10 years of Executive Assistant experience?

This position requires at least 10 years of experience in an executive level administrative position in a demanding international matrix environment with various time zones and cultures.

Proficient computer skills including MS Office products and web applications. Excellent organizational skills, as well as verbal and written communication skills required.

Results oriented and able to make decisions without direct supervisor involvement and open to work in a multi-cultural environment.

Soft skills enabling quick integration in the network of Executive Assistants.

Must have a positive attitude and flexibility to work outside of regular schedule when special events require admin support.

Description:

The selected candidate will use independent judgment to provide timely and effective administrative and clerical support to Senior Leadership of the Energy Management Finance team.

Other duties may include but are not limited to:

· Collaborates with peers and supports leaders in a multi-cultural, multi-time zone environment.

· Manages daily calendar within Outlook for global leaders.

· Handles expense reporting through Concur.

· Coordinates small and large meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting).

· Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.

· Prepares and files expense reports.

· General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.

· Coordinates agenda and materials for meetings and training sessions and other activities of the organization.

· Maintains and updates databases, organizes and manages data on social media / shared sites as needed.

· Assists in preparation of business review materials.

· Screen telephone calls, incoming mail, publications and other correspondence, including confidential information. Establishes and maintains highly confidential files.

· Receives and distributes incoming mail and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.

· Provides administrative support to staff for copying, faxing and large-scale mailings.

· Responds to staff requests for administrative support as needed.

· Ability to multi- task and prioritize many work items simultaneously.

Job Types: Full-time, Contract

Pay: $35.00 - $40.00 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• executive assistant: 10 years (Preferred)
• concur: 5 years (Preferred)

Ability to Relocate:

• Franklin, TN 37067: Relocate before starting work (Required)

Work Location: In person