Billing Specialist
Job Posting for Billing Specialist at Producer's Supply Company
POSITION
Billing Specialist
DEPARTMENT
Office/Administration
REPORTS TO
Business Manager
OVERVIEW
The Billing Specialist is responsible for reviewing and managing the entire invoicing process for all customers. The position requires an individual who is very detailed oriented and can efficiently process invoices in a fast-paced environment and industry.
ON-SITE
Will report to 121 Kiwi Drive Waynesburg, PA 15370.
This position does not support remote opportunities.
COMPANY CULTURE
PSC employees must be ambitious and eager to work. Our company culture embodies successful collaboration and transparent communication. We are a team and realize it takes more than one individual to achieve excellence.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Verify all information is present on packing lists per customer billing requirements
- Identify and resolve all invoicing issues, questions, inconsistencies, or missing information on packing lists prior to invoicing
- Prepare and submit invoices
- Ensure all appropriate freight charges are applied prior to invoicing
- Manage, receive, and invoice all direct ship orders
- Assist with answering and routing incoming phone calls as needed
- Review all invoices to verify they have the proper approvals and are processed correctly
- Perform other duties as assigned or requested
EDUCATION
Bachelor's degree (B. A.) from a four-year college or university or equivalent combination of education and experience.
EXPERIENCE
- 1 - 2 years of related experience and/or training is required
- Industry experience is favored but not required
- Applicants must be eager to learn and open to instruction
- Fluent in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
- Proficiency in invoicing within customer portals such as Oracle, Ariba, I-Supplier, Open Invoice/Ticket, and/or similar software
QUALIFICATIONS & PHYSICAL REQUIREMENTS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
- Excellent Time Management, Multi-tasking, and Organizational Skills
- Technical Skills - Strives to continuously build knowledge and skills.
- Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance.
- Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
- Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.
- Initiative - Asks for and offers help when needed.
- Proficiency in the use of computers and software programs; including word processing, Oracle, Ariba, etc.
- Bending/Twisting
- Stooping
- Walking
- Sitting/Repetitive Motion
- Pushing/Pulling
- Reaching Overhead
- Driving
- Standing
- Kneeling/Crawling
- Must be fluent and comfortable in using modern technology (iPhone, iPad, Laptops, etc.)
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Job openings at Producer's Supply Company
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