Production Coordinator, Corporate Events

Overview

PRG is the world’s leading provider of services and solutions in entertainment and live events. Every day, we turn the creative vision of our customers into production and technical reality, deepening their connection to their audiences.   What sets us apart are our people. No other company in our industry has such a deep and diverse bench of talent, working across theatre, TV, film, music, corporate events, equipment rental and more. With over 250 patents and registered trademarks, PRG is defined by innovation. And through our network of 38 offices spanning five continents, we can deliver for our customers anywhere around the globe.

Responsibilities

The Production Coordinator’s primary responsibility is to support the Production Management group with the planning, budgeting, and execution of events and/or entertainment projects in all markets and facets PRG serves.

 

• They will support both on-site and off-site project efforts through the planning and delivery of the appropriate services, equipment and support. 
• Assisting Production Management group with the creation of budget documents for new proposals,
• Gathering of quotes from third party vendors, and providing support to the PM/AM through the execution of a project.  It is the policy of PRG to provide excellent customer service both internally and externally. 
• Employees are expected to perform all of their duties and responsibilities in accordance with this policy at all times. 
• Does related work as required. 
• The Production Coordinator is responsible for supporting Production Managers with maintaining established event schedule, scope, and budget.

Essential Functions:

• Open job numbers
• Create Purchase Orders
• Review submitted documents and requests for accuracy and compliance
• Asist in obtaining pre-payments
• Help in troubleshooting issues with PO’s, invoices, payments for jobs for all projects
• Schedule or run job reports for Production Managers
• Assist Production Managers with project closeout
• Help in reconciliation of projects
• Responsible for processing of invoices, POs, and job number creation in conjunction with the accounting team.
• Track and update production labor submissions.
• Ensure receipt of signed contracts and official forms required for project execution i.e. proof of insurance, tax forms, and change order agreements.

 

 

Qualifications

• High School Diploma or equivalency required.
• Microsoft Word and Excel proficiency is required. 
• Completion of two years of post-secondary education from an accredited institution of higher learning with a concentration in business administration, hospitality management, operations management or related entertainment technology fields. Or equivalent amount of production related experience. 
• Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations. 
• Strong communication and customer service skills. 
• Former PRG internship experience a plus 
• Time management skills 
• Ability to handle multiple projects at once. 

EEO and Disclosure

PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

This is a safety sensitive position and will require pre-employment drug screening.

 

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

 

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.