Billing Specialist - Production Solutions

About Us

Production Solutions is an industry leader and expert in direct mail production management. We believe breakthrough results come from inspired people, ambitious thinking, impeccable service, and a spirit of working together. We listen, understand, strategize, create, and execute direct mail campaigns within annual fundraising programs. We are bold and resourceful; solving problems and hustling for our clients and each other is what we love to do. Conveniently located close to Tyson's Corner, you can work from our office or, depending upon office needs, embrace our strong, collaborative, telecommuting culture. We offer a challenging and rewarding career with an employer who genuinely cares and a leadership team driving the Company towards an even brighter and more exciting future.

Billing Specialist Summary

Working in a fast-paced environment, you will use your ability to effectively maneuver and prioritize multiple tasks and demands and use expert judgment when seeking assistance. You will prepare final billing for the completed work of all assigned entities, related postage reconciliations, and client package costs. Attention to detail and strong customer service is essential, together with strong analytical and problem-solving skills. You will work with internal and external customers, answer questions, and provide solutions that help keep our projects moving forward.

Essential Duties and Responsibilities

• Process electronic submissions of client jobs from proprietary software. Gather all pertinent documents related to billing the job. (i.e., job detail, invoice detail, signed ATP, copies of postal certification, and acknowledgment from the Production team, which includes postage due and client notifications)
• Process Bid2Print invoice through Sage 100 and post the sales journal to the GL.
• Reconcile payables with work orders, and reconcile income to the ATP.
• Reconcile and prepare postage reports, i.e., unbilled postage summary and postal certifications with client postage reconciliation.
• Reconcile and prepare package costs with accurate analysis of per piece costs of multi-job mailings.
• Prepare billing checklist when needed and submit billed jobs to Accounts Receivable for final review and mailing.
• Submit to Accounts Payable for review and processing.
• Timely and accurate preparation of invoices, postage reconciliations, and client costs.
• Timely and effective reconciliation between ProSIS, Sage 100, Billing status.
• Implementation of accounting policies and procedures that ensure appropriate financial and management reporting.
• Cross-train in Accounts Receivable and Accounts Payable.
• Utilize knowledge regarding modern technology to generate new, effective billing practices.

Qualifications of the Billing Specialist

• Two years of successful experience in billing or demonstrated mathematical capability
• Experience with spreadsheet software
• Excellent interpersonal and written skills
• Demonstrated experience with MS Office products (Word, Excel): demonstrated ability to learn new software
• Demonstrated strong analytical skills

Attributes

• Detail-oriented. You see the big picture and understand how the details relate.
• Problem Solving. You have exceptional problem-solving and critical thinking capabilities.
• Flexible and capable. You manage to change priorities without difficulty and get the job done.
• Service-driven. You set the standard for meeting and exceeding expectations. You are responsive and committed.
• Organizational skills. You appreciate order and know how to achieve it efficiently.
• Team player. You work as an integral part of a team. You are willing to listen to and respect other points of view. You collaborate on projects and communicate results.
• Ownership. You succeed in a team environment but can work well independently; you carry your weight, learn from others, and contribute equally.
• Confident and pleasant. You understand that everyone is a customer, and you have experience working in a diverse, multi-cultural environment.
• Communication. You are comfortable working with every level of staff and internal and external clients.

What's Attractive to the Right Candidate?

• We invest time and effort in our staff; we believe our staff is our most valuable asset.
• We offer telecommuting options, or you can work from our offices in the well-located Tyson's Corner area of Northern Virginia.
• We were founded in 1986 and are financially strong and growing.
• Production Solutions has creative, innovative leaders pushing the Company to continue its growth path.
• We offer a highly competitive compensation and benefits package.

Our Benefits

To help you stay energized, engaged, and inspired, we offer a wide range of benefits, including comprehensive healthcare, support for working parents, and Flexible Time Off (FTO) to relax, recharge and be there for the people you care about.

Benefits include complete major medical/dental/vision plans (coverage starts the 1st day of the month following your start date) and life insurance, AD&D, and short-term disability coverage paid by the employer. We also offer additional voluntary life insurance and voluntary long-term disability. There is a flexible FTO (Flexible Time Off) policy, five sick days allowance, and 11 paid holidays. Optional benefit flex-spending account (medical and dependent care), a 401(k) plan, and $150 monthly tax-free reimbursement for cell phone, internet, or health club membership or equipment.

EEOC Production Solutions is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Production Solutions is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Productions Solutions is a member of the Moore Enterprise