What are the responsibilities and job description for the Site Administrator position at ProEnergy?
Site Administrator
Location - Field (This is a traveling position, not a position at the Corporate Office)
About ProEnergy
ProEnergy offers excellent benefits that include Medical, Dental, Vision, and life insurance at competitive cost to the employee, 10 paid holidays, 80 hours of paid time off per year, and a 401K plan. If you are looking for a rewarding career and possess the specialized knowledge and quality-oriented problem-solving skills, we encourage you to apply today.
Position Summary
The Site Administrator - EPC position will be responsible for the preparing weekly reports and keeping management informed of all activities for the assigned EPC project(s).
Position Responsibilities
- Responsible for ensuring that the weekly reports are prepared and distributed, as needed.
- Receive requests to issue requisitions to record into Reqlogic for approval to issue a PO.
- Request copies of all PO’s that are issued for the project.
- Track daily/weekly cost for all open POs.
- Request PO Log and AP report weekly; code all PO’s per initial budget.
- Submit ERR to IT, for cell phones, laptops, etc.
- Receive all materials on site directly from the vendor and put into Reqlogic.
- Coordinate with Site Manager/Project Manager and Finance Manager for project invoicing.
- Prepare cash flow for the entire project and update it weekly.
- Review all personnel Time Sheets before submitting to Payroll.
- Issue reports to the Finance Manager for review and approval; distribute to appropriate personnel.
- Ensure all Vendors/Subcontractors submit insurance requirements as per T&C on the PO for those that will provide services on site.
- Ensure all PO’s are coded as per Budget.
- Communicate to the Finance Manager to invoice as per milestone or T&M contract.
- Review with superintendents to make sure all hours have been applied to the right cost codes as per budget.
- Extensive travel (i.e., 75% - 90%) is required.
- When on assignment in the field, work days and hours maybe extended
Required Qualifications
- High School diploma or equivalent and five or more years in an administrative, project coordination role.
- 2 Years of site/field administrator experience
- Must have legal authority to permanently work in the U.S.
- Successful candidate will need to satisfactorily complete pre-employment drug screen and background check
Desired Qualifications
- Bachelor’s degree in finance, business administration or related area.
- High level of initiative required.
- Ability to work well in a team-oriented, collaborative environment is essential.
- Technical competence including understanding software, hardware, networks, etc.
- Proficient in the use of MS Office Suite programs.
- Proficient in the use of a variety of general office equipment and skilled at typing at a speed necessary for successful job performance.
- Knowledge of communication principles and practices.
- Knowledge of principles of business letter writing and report preparation.
- Knowledge of correct English usage, spelling, grammar and punctuation.
- Knowledge of basic business arithmetic.
- Ability to establish and maintain effective relationship with the public and co-workers to communicate effectively.
- Ability to respectfully respond to requests and inquiries from the general public in person and over the telephone.
- Ability to analyze and resolve problems in a logical and effective manner.
- Ability to perform research, compile and analyze data, and write clear, concise and accurate reports on complex subjects.
- Ability to simultaneously manage multiple job assignments.
- Ability to communicate clearly and concisely, both orally and in writing.
- While performing the duties of this position, the employee is frequently required to sit, stand, walk, communicate, reach and manipulate objects.
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