Administrative assistant

Description : ONSITE

ONSITE

LOCAL

We are seeking an Administrative Services Assistant who is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;

and performs related work as required.

Roles :

• A candidate in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his / her personal attention.
• Routinely acts as liaison
• Attends legislative functions and meetings as required to gain information.
• Routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required.
• Attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work.
• Makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply.
• Prepares non-routine correspondence as requested.
• Assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
• Makes travel arrangements.
• Keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Education and Experience :

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Required / Desired Skills

• Adobe Acrobat (Required 1 Years)
• Correspondence - Email (Required 1 Years)
• Correspondence - General (Required 1 Years)
• Administrative assistant experience (Required 1 Years)
• Verbal Communication (Required 1 Years)
• Customer Service (Required 1 Years)
• Customer Service Skills (Required 1 Years)
• Data Entry (Required 1 Years)
• Emailing (Required 1 Years)
• Faxing (Required 1 Years)
• Filing (Required 1 Years)
• Internet (Required 1 Years)
• Microsoft Excel (Required 1 Years)
• Microsoft Word (Required 1 Years)
• Technical Skills (Required 1 Years)
• Printing and Copying (Required 1 Years)
• Scheduling (Required 1 Years)
• Typing (Required 1 Years)

Last updated : 2024-03-25