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Job Summary: Assistant Property Manager works closely
with the Property Manager, tenants, and others to oversee all aspects of the
building operations. They are responsible for assisting with administrative
and organizational duties, liaising with residents, facility maintenance,
collecting rent, leasing of the building, marketing, and processing tenant
move-ins and move-outs. This position
requires troubleshooting property and resident related issues. Duties are to
be discharged in an independent manner, with attention to detail, accuracy,
and a high level of professionalism with the ability to multitask in a
fast-paced environment.
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Essential Duties and Responsibilities
- Assist
with the day-to-day operations of the property.
- Assist
with ensuring Project HOME cleaning standards are maintained at the sites.
- Assist
with preparing weekly, monthly, quarterly, and annual reports as required.
- Maintaining
knowledge of governing HUD requirements, regulations, forms, and procedures
for effective facility management; compliance with Fair Housing Laws
according to building type; ensuring that buildings are managed in accordance
with all regulatory requirements.
- Assist
with scheduling and completion of move-out inspections and related paperwork
to determine any charges that need to be assessed to the vacating resident
and process move-out paperwork, including through the eviction process.
- Assist
with leasing, annual/interim recertification process, and assist residents as
needed with obtaining third party verifications.
- Assist
with ensuring that the property lease files are properly maintained and kept
up to date in accordance with Project HOME policy.
Financial Management - Assist
with operating assets in accordance with financial goals and PH Policies
& Procedures Manual.
- Ensuring
that A/P purchase orders and invoices are submitted timely and
accurately.
- Ensuring
that all late fees are posted properly, and all tenant charges are collected
and deposited in a timely manner.
Facilities Management - Assist
with ensuring property is well maintained and preventive maintenance plan is
completed.
- Assist
with reviewing open work orders and providing direction to maintenance staff.
- Assist
with ensuring supply inventory is properly maintained at the site, including
but not limited to monthly coordination with Maintenance to order supplies as
needed to complete make readies and routine work orders.
- Assist
with scheduling turnover functions and checking completed work orders to make
sure the work is completed in a satisfactory manner; following up with
vendors as needed.
- Assist
with completing daily/weekly property inspections to identify building
issues.
Other - Perform general office/administrative
duties and attend
all meetings, supervisions and required trainings.
The
information contained herein is not intended to be an all-inclusive list of
the duties and responsibilities of the job. Management may, at its sole
discretion, assign or reassign duties and responsibilities to this job at any
time.
Education and Experience Minimum Requirements:
Minimum Experience: - High
School Diploma or GED and 3 years' experience in affordable housing property management;
or an Associate's Degree and 2 years' experience in affordable housing property
management
Preferred Experience:
- LIHTC
or Advanced Housing Certification
- Prior
work experience with HUD and/or PHFA properties & regulations
- Experience
with property management software (Yardi)
- Valid
driver's license
Core Skills: - Basic
computer/technology literacy.
- Excellent
communication skills, both verbally and in writing.
- Good organizational/administrative
skills.
- Ability to work well with a wide
variety of people
Physical requirements: - Work that involves
sitting/standing/walking.
Project HOME provides equal employment opportunities to all
employees and applicants for employment, without regard to race, color,
religion, age, sex, sexual orientation, gender identity, national origin,
disability status, protected veteran status, genetic information, or any
other characteristic protected by federal, state, or local laws. Project HOME
prohibits discrimination and harassment of any type.
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Philadelphia, PA
Full Time