Payroll Specialist

Payroll Specialist, Finance

Location:
District of Columbia
United States

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

The Payroll Specialist assists Project HOPE in all payroll-related tasks and helps with finance-related management reports. This role includes collecting and reviewing employee information and working hours, calculating wages, preparing, and processing employee payments, and maintaining accurate payroll records.

PRINCIPAL RESPONSIBILITIES:

· Collecting timesheet data and payroll information.

· Entering data into payroll and administrative databases and software programs.

· Calculating wages, benefits, tax deductions, commissions, etc.

· Preparing and processing paychecks and cash deposits.

· Maintaining accurate records of payroll documentation and transactions.

· Responding to payroll-related inquiries and resolving concerns.

· Performing account balance, bank, and payroll reconciliations.

· Preparing financial reports for accounting and auditing purposes.

· Preparing periodic payroll reports for review by management.

· Corresponding and investigating with various state tax jurisdiction issues and setting up new accounts.

· Assisting with AP Vendor creation and banking details.

· Prepare outgoing payroll and other wires.

· Assisting with retirement plan submissions and reporting on a timely schedule.

· Creating, maintaining, and tracking budgets for administrative departments, including fiscal year projections and budget vs actual reporting.

· Calculating monthly indirect cost allocations and other month end procedures.

· Performing other general accounting related duties, including journal entry preparation, and producing support documentation.

· Assisting in annual reporting, i.e.: 990 preparation and 5500 reporting.

· Other duties as assigned.

MINIMUM QUALIFICATIONS:

· High school diploma or GED required, a degree in accounting, business, or a related field preferred.

· Minimum of 5 years' experience working in payroll or a similar role.

· Working knowledge of basic accounting principles and payroll practices.

· Experience working with accounting (NetSuite), payroll software (ADP WFN) and proficient with Excel.

· Excellent communication and interpersonal skills.

· Strong organizational and time management skills.

· High numerical aptitude.

· Detail-oriented.

· Working on a deadline and dealing with highly confidential information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• While international travel is not a regular part of every job, programmatic needs may require it intermittently.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.