Contract Administration Coordinator

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Coordinator to our team.

The Coordinator will provide support to the Contract Management Admin team by scanning all incoming earnest money and commission checks through our banking check scanner as well as reconciling receipt of checks through the check log. Review and approve all necessary paperwork for sale and rental transactions, provide feedback to agents regarding missing or incomplete documentation. In addition to providing superior client services, this position will interact with the Contract Administration Team and serve as the point person for several department efforts while providing support to general office tasks at large.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties

• Identifying different check types and scanning into banking check scanner
• Reconciling all checks into check log and sorting for Commission Payouts Team
• Provide support to Contract Admin and agents
• Serve as an additional resource to reviewing and approving all necessary paperwork for sale and rental transactions and provide feedback to agents regarding missing or incomplete documentation
• Handle any incoming mail, log as needed and ensure appropriate distribution daily Ensure all outgoing mails are stamped and mailed daily
• Perform office support tasks as requested
• Perform various processes or projects to support operational needs
• Other duties as assigned

Qualifications

• Bachelor's degree (B. A.) from four-year college or university; or 2-3 years related experience and/or training; or equivalent combination of education and experience.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chicago, IL 60601: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Required)

Work Location: One location