Assistant General Manager (HOA), Urban

Description

Become the Best Part of PMP Management!

PMP is seeking a motivated, detailed, communicative, and personable professional for the coveted role of Assistant General Manager (Urban), The Century, Century City, CA.

Who We Are
Property Management Professionals LLC. (PMP) is an industry leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Texas, Arizona, and Utah. PMP delivers a level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms.

PMP is one of the fastest growing management firms which provides our team members’ a unique opportunity to evolve and grow their careers. Our extraordinary team has been the driver of PMP’s growth since inception. By delivering on our promise of extraordinary service to each of our valuable clients, PMP’s reputation as an industry leader has contributed to our growth and attracted some of the most talented professionals in the industry.

PMP’s unique company culture is one of our firm’s most prized attributes. We pride ourselves on a positive, supportive, and rewarding company culture. From the moment you visit one of our division offices or meet a member of our team, you will begin to see and feel what makes PMP’s team so unique.

Who We’re Looking For
PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.

Position Description: Assistant General Manager

The Assistant General Manager will assist the on-site management office with administrative responsibilities. This allows our General Manager to stay focused on their key objectives and offer a level of service, expertise and knowledge that surpasses our client’s expectations, putting people before profits.

Duties & Responsibilities:

• Supervise department heads and administrative assistants.
• Prepare for and attend Board meetings. Preparation for Board meetings may require researching, presenting, and making recommendations to the Board.
• Coordinate minutes, resolutions, bank cards, etc. for signature and maintain and organize meeting files.
• Compile and assess monthly financial COA/Shared Area Synopsis.
• Ensure all required notices are prepared and delivered.
• Compile violation/hearing letters.
• Compile general correspondence letters as require
• Oversee all aspects of the architectural process from start to finish, ensure compliance, and maintain files.
• Interact with Financial Institutions requesting Property Information on re-financing and pending sale transactions.
• Conduct weekly property inspections to ensure property maintenance.
• Compile job specification sheets for vendor bidding process.
• Work with vendors on requested bids and receive proposals.
• Develop and/or renovate policy and procedures where needed.
• Responsible for property signage, i.e. ensure up to government codes.
• Responsible for administrative office processes, including homeowner call logs, homeowner files, annual calendars, monthly newsletters, Board packets/files, and other general offices duties.
• Review daily property Incident Reports and take any required action.
• Compile daily renovation list for Property Services and take any required action.
• Other duties as assigned.

Required Qualifications:

• 5-10 years of experience in the condo industry, managing homeowners associations, hospitality experience; high rise experience strongly desired
• 5 years of experience in financial management
• 2-3 years of experience in staff management
• 4-year degree or equivalent work experience required
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• CACM or CMCA required, AMS preferred
• Strong written communication skills and ability to effectively communicate
• Strong analytical, problem-solving and creative thinking skills are a must
• Excellent, effective, and diplomatic verbal and written communication skills
• Development of relationships and demonstration of good client relations skills
• Understanding of project management, budget management, and strategic goal development

PMP Professionals LLC. is an equal opportunity employer and makes employment decisions based on merit. Qualified applicants are considered for employment without regard to race, religion, sex or gender, sexual orientation, gender identity or expression, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age, physical or mental disability, genetic information, or any other consideration made unlawful by applicable laws. PMP Professionals LLC will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Requirements

Association Governance experience required