Executive Assistant

description Position: Executive Assistant Position Summary: This position deals with a diverse group of duties, visitors, callers, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Job Description: Bridge the gap home and work, reserve trips for Leisure and for business.

Some driving and delivery duties. Bring supplies of soft drinks and office.

Drive to different places. Interface with other businesses. Look for investment properties and attend city meetings and talk to real estate agents. Look for and use software like Trello board or others for tasks to share information. File for companies llc and do basic accounting bookkeeping and assignments of receipts.

File Payroll taxes in conjunction with payroll company. Do corporates franchise tax.

Google searches and AI searches. Possibly take kids to some activities when parents are not available. Communicate with contractors and handymen and electricians to repair home and business properties. Search for investment opportunities. Help selling furniture. Help sell cars. Find service men, handymen and contractors.

Call consultants and perform missions to improve user’s experience and marketing etc...

Look and arrange for consultants mentors accountants lawyers and meetings.

Connect businesses together.

Function as parent and parents are not available.

Communicate with kids schoolteachers.

Find and deliver gifts and do Holliday shopping and delivery for gifts. Reserve flights and meetings

Go to cities and ask about investment properties.

Help hire employees and staff.

Real Estate search and vetting.

Create domains and help create website and register and submit applications for LLCs.

Monitor credit cards for expiration and autopayment termination date reminders etc..

Test websites as a customer on the front end. Maintain websites.

Dealing with corporations LLCs renewals.

Test websites as a customer

Maintain websites.

Deal with corporations llc renewals.

Coordinate businesses.

Enter excel sheets.

Call and cancel membership or start membership.

Search for best service or contractors or consultant.

Call the cities for meetings about properties and city zoning and planning.

Look up good real estate deals.

Take cars to be fixed and serviced.

Buy things for office and home furniture.

Call contractors to fix house and office repairs.

Sell cars and furniture and on marketplace and eBay.

Do some groceries.

Take kids to activities.

Organize and help manage rental properties.

Knowledge of computers is required; specifically, experience in Microsoft Office is preferable. Must have superior organizational skills and accuracy. Excellent problem solving and people skills are also required. Proven administrative or executive assistant experience Proven ability to interface with other businesses. Proficient in use of phone, computers, software, photocopiers, fax machines, scanners Proficient in the ability to do banking and payroll Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Strong organizational and planning skills Knowledge in hiring staff as needed. Education and Experience: High School Diploma/GED required 2 years of hands on executive or administrative support experience . Ability to write, speak and interact clearly and professionally Excellent communication skills – written and verbal Extremely organized with strong multi-tasking and time-management skills Proficient in MS Word, Excel and Outlook a must Knowledge of operating standard office equipment Detail oriented with analytical skills a must. Job Duties and Responsibilities: Answer and direct phone calls, taking responsibility for handling calls as appropriate Greet visitors and vendors in professional and friendly manner Ability to prioritize projects and strong problem solving skills Good research skills and attention to details Bridge the gap between home and work for the Employer Handle sensitive information with the highest degree of integrity and confidentiality Establishes, develops, maintains and updates filing systems as required Produce and distribute correspondence, memos, letters, faxes, and forms Provide general administrative and clerical support, including mailing, scanning, faxing, and copying Schedule and organize complex activities, such as meetings, appointments, travel, conferences and department activities. This includes, but is not limited to, ordering food, venue or room reservations, room setup, material preparation, creating itineraries and collaborating with others. Update and maintain contact lists, distribution lists, other lists and reports as appropriate Assist in the preparation of regularly scheduled reports and surveys for various departments, including Customers Satisfaction Surveys, and Employee surveys Be willing to drive to customer places Assist with supply ordering and stocking, including break room and coke machine Be willing to pick up any supplies that are not able to be ordered Place orders for equipment repair, including printers and copiers Organize trips for leisure and business for employer & staff as needed Reconcile and process invoices for various vendors, including office supplies, printing supplies, equipment vendors, and ensure they are submitted timely to accounts payable Develop and update documents, letters, templates, forms for various departments, using Microsoft Word as well as Adobe SmartForms and other smart form software applications May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating presentations, disseminating information, assembling information packets and coordinating direct mailings Mental /Physical Requirements: Ability to work well under pressure with diverse groups of professionals Requires reasoning ability and good independent judgment Must be sensitive to cultural and bilingual issues Requires working under stressful conditions and irregular hours Requires working with frequent interruptions Work involves prolonged periods of standing, sitting, lifting, bending, reaching and the ability to push or pull items weighing 30 pounds or less Required to operate computer keyboard, mouse, and monitor The Employer offers a competitive salary! Apply Today! The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The employer reserves the right to modify position duties at any time, to reflect process improvements and business necessity Job Type: Full-time Salary: $17.00 - $21.00 per hour Benefits: Health insurance Life insurance Paid time off Schedule: 8 hour shift Monday to Friday COVID-19 considerationsExperience: data entry: 1 year (Preferred) 10 Key: 1 year (Preferred) QuickBooks: 1 year (Preferred) Education: Associate (Preferred) Setting: Other Ergonomic Workspace: No Administrative Duties: Scheduling Running errands Stocking supplies Sorting and sending mail Answering and routing phone calls Managing social media Greeting visitors Financial Duties: Expense reports Processing payments Billing Payroll Purchasing This Job Is: Not good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more A job for which all ages, including older job seekers, are encouraged to apply Benefit Conditions: Only full-time employees eligible Work Remotely: No

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Plano, TX 75093: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

Salary : $17 - $21