Executive Assistant

Position Summary

The Executive Assistant will provide high-level administrative support to the Chief Operating Officer and other senior staff. 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, edit presentations, complete expense reports, other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, 
• determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies and orders holiday gift arrangements.
• Coordinate Birthday Cards distribution for employees (obtain a monthly birthday list from 
• accounting, purchase cards, have COO signed and distribute card to each employee or their 
• managers). 
• Acts as the COO's liaison with other executives and department heads, occasional making decisions on behalf of the COO relating to matters such as scheduling and travel. 
• Facilitates open and effective communication between the COO and other department heads, ensuring all parties are aligned, held accountable on open tasks, and up-to-date on important matters.
• Assists COO in compiling, reviewing, and preparing comprehensive reports, charts, and presentations monthly, using departmental data from appropriate team, to be presented to corporate and PRA/PRL.  
• Participates in strategic planning meetings alongside the COO, offering insights and suggestions to improve efficiency and performance.
• Manages sensitive and complex issues in a professional and confidential manner, demonstrating sound judgment and decision-making skills.
• Continuously improves administrative systems and procedures to enhance efficiency and effectiveness of office functionality both formally and ad hoc. 
• Stays informed about industry trends and market conditions to provide informed support to the COO.
• Obey all safety rules, use caution in work activities, and continuously practice safe behaviors.
• Immediately report unsafe conditions/behaviors and work-related injuries to site supervision.
• Performs other related duties as assigned.

Education and Experience

• Minimum of 3 years of experience as an Executive Assistant or similar role, providing high-level administrative support to senior executives.
• Experience in managing complex schedules, arranging travel, and coordinating meetings.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience in financial reporting and project management is preferred.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Ability to work independently and proactively, with minimal supervision.
• Flexibility to work outside of regular business hours when needed.
• Strong attention to detail and accuracy.
• Ability to adapt to changing priorities and work in a fast-paced environment.

An Affirmative Action / Equal Opportunity Employer

Proterial Cable America provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. As a Federal Contractor, we encourage priority referral of protected veterans under VEVRAA.