Finance Coordinator

Company Description

CoLab is a fully integrated, cross-discipline team that provides best-in-class services in a fluid and modular way. With our clients at the center, we create brand movement at the speed of people's lives by connecting real-time data with world-class creative, content, and media in service of growth and Return on investment.

CoLab is a "power of one" solution, encompassing data, media, and production. By drawing from across the vast Publicis Groupe network, we are uniquely positioned to deliver innovation and specialized skills to our clients, as well as enriching opportunities and inclusive benefits to our employees. We pride ourselves on combining the atmosphere of a startup company with the stability and experience of a global leader.

Job Description

Job Summary

The Finance Coordinator will help support the client finance team with daily tasks.  He/she must be highly collaborative and partner effectively with key people in the Account Management, Project Management, and Business Management teams to ensure that information relating to client finance is accurate, reliable and timely for use in planning, financial reporting, business analysis and decision making.  The candidate must be highly organized in terms of time management, prioritization, and workload management.

Job Responsibilities

• Main focus areas are around client invoicing, expense approvals, ensuring timesheet compliance and labor / material transfers
• Collaborate with client finance team, Project Management and Business Management to ensure timely client billings and labor / material transfers
• Approve expenses in SAP following expense / documentation guidelines provided
• Responsible for financial system data input/management, including job creation, vendor/client set up, client rates, labor / material transfers and job close process
• Answer questions from key stakeholders including other members of client finance team, vendors, and employees
• Create reports for client teams by pulling data from SAP and working in Excel to construct standard/periodic information reports  
• Initiative, responsibility and follow through for “owned” work a must
• Assist Finance Management with ad hoc requests as needed

Core Competencies

• Attention to detail
• Ability to prioritize and manage workload
• Accuracy
• Relationship builder
• Technical Skills
• Integrity & Trust

Qualifications

• Bachelor’s degree required
• Strong Excel competency
• System transactions
• Understand basic accounting concepts (debits/credits, revenue recognition, reserves/absorptions)
• Strong attention to detail
• Strong interpersonal and communication skills to build relationships with key stakeholders
• Ability to work in a fast paced environment
• Work independently in dealing with time pressures and multiple priorities
• Ability to learn quickly and acclimate to new systems and processes
• Highly organized and able to work according to fixed monthly cycles
• Experience with Enterprise Reporting Planning software (i.e. SAP) a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.

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