Sr. Purchasing Analyst

Company Description

Publicis Groupe, known for its award-winning creativity, best-in-class technology, digital and consulting expertise, is the world's third largest communications group. With 80,000 colleagues in over 100 countries, the Groupe has four Solution hubs: Creative with Publicis Communications, Media with Publicis Media, Digital business transformation with Publicis.Sapient, and Health & Wellbeing with Publicis Health.

Since 2014 with the acquisition of Sapient, Publicis Groupe has undergone a profound transformation by scaling a new model connecting data, creativity, and technology. The Groupe has continued this journey with the 2019 acquisition of Epsilon to further scale the data-led offering and provide true momentum to our client's own transformation.

This model, with a country-led approach, is called the "Power of One" and gathers all the capabilities of the Groupe under one roof, putting clients at the core of the organization.

Job Description

Summary and Scope of Position:

The Senior Purchasing Analyst (PA) is responsible for the creation and routing of Purchase Orders in a prompt manner. The PA will also be responsible for approving workflow of the vendor invoice for timely vendor payments.

Responsibilities:

• Receive and review purchase order requests sent to group email
• Create purchase orders in SAP system,
• Match vendor invoices to purchase orders in Altair
• Investigate invoice discrepancies; check shipping and freight backup
• Check bank details, tax if applicable, postings, and documents for correct data entry, mathematical accuracy, and proper coding
• After audit of invoices, ensure proper authorizations are received from Agency through routing of invoices thru Query in the Process Director.
• Approve invoices for payment and ensure proper receipt from vendors
• Work with vendors to ensure proper invoicing requirements are met
• Review and follow up on all open Pos with past due delivery dates

Other/General

• Liaison between BI Billing Team and Account Team relative to the purchasing, payment processes, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)
• Process owner for accounts payable documents, system monitoring and reporting
• Works as a Team to prioritize requests
• Assist in gathering reports and identifying errors
• Identify opportunities for process improvements; and will escalate issues appropriately
• Assist with client audits and compilation and review of documents

Qualifications

• Demonstrate the ability to apply knowledge of accounting principles to the Agency's system and processes
• Excellent organizational and problem solving skills.
• Must be able to work independently as well as in a team environment.
• Must be able to maintain professionalism when addressing issues and problems involving a variety of people
• Ability to learn quickly in a fast paced environment.
• Self-motivator, out of the box thinker with passion to drive reengineering throughout Finance
• Excellent system, interpersonal and communication skills.
• Good sense of urgency and ownership, high reliability
• Positive approach to projects delegated outside of normal job requirements

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $45,500-$68,500. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.