Accounting Specialist - Accounts Payable

Job Title: Accounting Specialist – Accounts Payable

Employee Category: Hourly, Non‐Exempt I

Reports To: CFO

SERVICE PHILOSOPHY

Pueblo Diversified Industries (“PDI”) is a Colorado Nonprofit Corporation with a mission to create pathways of opportunity where people with diverse abilities thrive through informed choices, meaningful education and employment, premier residential services, and dynamic social experiences.

Pueblo Diversified Industries is an Equal Opportunity Employer.

SUMMARY

The Accounting Specialist ‐ AccountsPayable has primary and broad‐based responsibility to support the PDI Controller in the car, trying out the duties and responsibilities of the finance department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process Accounts Payable

Code all payables

Seek proper authorizations

Data input into a software system

Schedule payable for payment; cut checks or pay electronically

Maintain electronic and paper filing

Provide accounting support for Accounts Receivable and Payroll

Review and update documentation and procedures

Reconcile paid time off (PTO) with Paycom (payroll system used by PDI) and manual
spreadsheet

Manage petty cash account

Analyze information and options by developing spreadsheet reports; verify information

Develop and implement accounting procedures by analyzing current procedures; recommend changes

Answer accounting and financial questions by researching and interpreting data

Maintain confidentiality

Accomplish accounting and organization mission by completing relatedtasks as needed

• Vehicle use

This position may require you to drive a personal vehicle or PDI vehicle on PDI
business

COMPETENCIES

To perform the job successfully, a person should demonstrate the following competencies:

• Adaptability
• Adapt to changes in the work environment,
• Change approach or method to best fit the situation.
• Able to deal with frequent change, delays, or unexpected events
• Analytical
• Synthesize complex or diverse information
• Collect and research data
• Use intuition and experience to complement dataDesign workflows and procedures
• Attendance/punctuality Consistently at work and on time
• Ensure work responsibilities are covered when absent
• Arrive at meetings and appointments on time
• Oral communicationSpeak clearly and persuasively in positive and negative situations
• Listen and get clarification
• Respond well to questionsDemonstrate group presentation skills
• Participate in meetings
• Written communicationWrite clearly and informatively
• Edit work for spelling and grammar
• Vary writing style to meet needs
• Present numerical data effectivelyAble to read and interpret written communication
• Customer service (internal and external, including co‐workers and people served)
• Manage difficult or emotional customer situations
• Respond promptly to customer needs
• Solicit feedback to improve service
• Respond to requests for service and assistance
• Meet commitments
• Delegation
• Delegate work assignments
• Match the responsibility to the person
• Give authority to work independently
• Set expectations and monitor delegated activities
• Provide recognition for results
• Dependability
• Follow instructions and respond to management direction
• Take responsibility for own actionsCommit to long hours of work when necessary to reach goals
• Complete tasks on time or notify the appropriate person with an alternate plan
• Design
• Generate creative solutions
• Diversity
• Show respect and sensitivity for cultural differences
• Promote a harassment‐free environment
• Build a diverse workforce
• Ethics
• Treat people with respect
• Keep commitments
• Inspire the trust of others
• Work ethically and with integrity
• Uphold organizational values
• InitiativeUndertake self‐development activities
• Seek increased responsibilities
• Take independent actions and calculated risksLook for and take advantage of opportunitiesAsk for and offer help when needed
• Innovation
• Display original thinking and creativity
• Meet challenges with resourcefulness
• Generate suggestions for improving work
• Develop innovative approaches and ideas
• Present ideas and information in a manner that gets others’ attention
• Interpersonal
• Focus on solving conflict, not blaming
• Maintain confidentiality
• Listen to others without interrupting
• Keep emotions under control
• Remain open to ideas from others and try new things
• JudgmentBe willing to make decisions
• Exhibit accurate and sound judgment
• Support and explain the reasoning for decisions
• Include appropriate people in the decision‐making processMake timely decisions
• Managing peopleInclude staff in planning, decision‐making, facilitating, and process management
• Take responsibility for subordinates’ activities
• Be available to staff
• Provide regular performance feedback
• Solicit and apply customer feedback (internal and external)
• Improve processes, products, and services
• MotivationSet and achieve challenging goals
• Demonstrate persistence in overcoming obstacles
• Measure yourself against the standard of excellence
• Organizational support
• Follow policies and procedures
• Complete administrative tasks correctly and on time
• Support the organization’s goals and values
• Prioritize and plan work activities
• Planning/organization
• Use time efficiently
• Plan for additional resourcesSet goals and objectives
• Organize or schedule other people and their tasks
• Develop realistic action plans
• Problem-solvingIdentify and resolve problems promptly
• Gather and analyze information skillfully
• Develop alternative solutions
• Work well in group problem‐solving situations
• Use reason when dealing with emotional topics
• ProfessionalismApproach others in a tactful manner
• React well under pressure
• Treat others with respect and consideration regardless of their status and position
• Accept responsibility for own actionsFollow through on commitments
• QualityDemonstrate accuracy and thoroughness
• Look for ways to improve and promote quality
• Apply feedback to improve performance
• Monitor own work to ensure quality
• QuantityMeet productivity standards
• Complete work promptlyStrive to increase productivity
• Safety and SecurityObserve safety and security procedures
• Determine appropriate action beyond the guidelines
• Report potentially unsafe conditionsUse equipment and materials properly
• Teamwork
• Balance team and personal work‐related responsibilities
• Exhibit objectivity and openness to others’ views
• Give and welcome feedback
• Contribute to building positive team spirit
• Put the success of the team above your own interests
• Able to build morale and group commitments to goals and objectives
• Support everyone’s efforts to succeed
• Recognize the accomplishments of other team members
• Technical skillsAssess your own strengths and weaknesses
• Pursue training, development, and knowledge‐gaining opportunities.
• Strive continuously to build knowledge and skills
• Share expertise with others

SUPERVISORY RESPONSIBILITIES

The Accounting Specialist – AccountsPayable does not have supervisory responsibility.

MINIMUM REQUIREMENTS FOR ALL PDI POSITIONS

You must be age 21 or over to work at PDI. You must also pass a pre‐hire drug and background screen as well as random drug screens that may occur at any time and without notice while employed by PDI. You must be computer‐literate, comfortable with technology with well‐developed oral and written communication skills. You must be able to complete and pass First Aid, CPR, and other required training.

If the position requires you to drive a PDI vehicle on company business then you must possess a valid driver’s license and agree to a review of your motor vehicle record for addition to PDI’s authorized driver's list. In addition, if the position authorizes you to drive your vehicle on PDI business then you must provide proof of automobile insurance and proof of required automobile insurance limits.

REQUIRED EDUCATION AND EXPERIENCE

Associate degree in Accounting from an accredited college and five years of documented experience in an accounting office or department. Solid background in Microsoft Windows‐based information technology environment with highly developed skills in utilizing Microsoft Excel spreadsheets. Ability to learn and become proficient in other accounting and payroll systems utilized by PDI.

PREFERRED EDUCATION

Bachelor’s degree in Accounting from an accredited four‐year college or university.

LANGUAGE ABILITY

Ability to read, analyze and interpret complex documents and general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information, and respond to questions, common inquiries, or complaints from groups of managers, clients, customers, regulatory agencies stakeholders, and the general public. Ability to respond effectively to the most sensitive inquiries or complaints.

MATHEMATICS ABILITY

Highly skilled in analyzing and dealing with financial and numeric data. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

To perform this job successfully, an employee must have a high level of knowledge of the Microsoft Office suite of products, Internet software, communications systems, and specialized software specific to the employee’s area(s) of responsibility.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in the mathematical, written word, or diagram form and deal with several abstract and concrete variables.

WORK ENVIRONMENT

The Accounting Specialist ‐‐ Accounts Payable works in the main PDI facility. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the Accounting Specialist ‐‐ Accounts Payable is occasionally exposed to outdoor weather conditions and occasionally exposed to wet or humid conditions (non‐weather). The noise level in the work environment is usually moderate but can often be elevated and hectic.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a non‐exempt full‐time position. Expected hours of work are 7:30 a.m. until 4:00 p.m. Monday through Friday. Occasional weekend and/or after‐hours work is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Accounting Specialist ‐‐ Accounts Payable must often live and/or move up to 25 pounds, rarely lift and/or move up to 50 pounds and very rarely lift and/or move up to 100 pounds with the aid of an assistive device. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this Job, the Accounting Specialist ‐‐ Accounts Payable is regularly required to reach with hands and arms and talk or hear. The Accounting Specialist ‐‐ Accounts Payable is frequently required to stand; walk; sit; use hands to finger, handle, or feel; climb or balance and stoop, kneel, crouch, or crawl.

TRAVEL

The Accounting Specialist ‐‐ Accounts Payable has no travel‐related responsibilities. Occasional out‐of‐town and overnight travel may be requested based on training availability.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Pueblo, CO 81005: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person