What are the responsibilities and job description for the Administrative Assistant - Clerical Substitute Pool position at Punahou School?
As Punahou School recognizes the richness of its traditions, as well as its responsibility to deliver a relevant educational experience in a rapidly changing world. It remains anchored in the aim of developing the full potential of each student through a broad and vigorous program of studies and through rich experiences for exploration, growth and mastery. To assist faculty as they attend to the social-emotional learning of our students via intentional opportunities to foster empathy, resilience, moral reasoning, and social responsibility.
Punahou School is recruiting on call Administrative Assistants to join the substitute clerical pool. The Administrative Assistant will provide administrative support to department management and/or staff. The Administrative Assistant's primary duties include, but are not limited to:
- Answers phones, takes messages, screens calls, responds to emails and greets visitors (internal and/or external). Responsible for ensuring that appropriate parties are alerted concerning any issues of significance.
- Responsible for general clerical duties including, but not limited to, managing paperwork, maintaining files and records, handling department mail, data entry, word processing, and making copies.
- Composes and/or responds to routine correspondences.
- Coordinates and schedules meetings for the department.
Administrative Assistants in the substitute clerical pool will be contacted as staffing needs arise across the campus. The ideal candidates will have the ability to adapt to new environments and ensure smooth delivery of administrative support. If you thrive in a team-oriented and collaborative environment, have excellent communication skills, are able to adapt to changing circumstances and environments, we invite you to apply!
Position Details:
Department: Human Resources
Status: Casual Per Diem
FLSA Status: Non-Exempt
Work Year: 12 Month
School Year: 2022-2023
Work Hours: Monday - Friday, 7:30 AM - 4:00 PM, Hours may vary based on operational needs
Minimum Qualifications:
- Associate's Degree or equivalent combination of education, experience and training.
- Two (2) years of administrative experience.
- Experience working in a school environment is preferred.
- Proficiency with using Microsoft Office Suite, Google Suite, Webex, Microsoft Teams. Working knowledge of relational databases and student information systems.
- Must have flexible thinking and problem solving skills.
- Must have strong written and verbal communication skills.
