What are the responsibilities and job description for the Executive Assistant position at Q Lotus Inc?
Company Description
We are a dynamic and growing tax preparation and bookkeeping firm dedicated to providing exceptional financial services to our clients. Our team is passionate about accuracy, efficiency, and delivering top-notch customer service. We are looking for a dedicated Executive Assistant to join our team and support our operations.
Role Description
The Executive Assistant will play a crucial role in ensuring the smooth operation of our firm by managing administrative tasks, overseeing communication, and supporting project management. This role requires a proactive, organized, and detail-oriented individual who can handle multiple responsibilities with ease.
Key Responsibilities:
- Review, respond to, and delegate emails to ensure timely and effective communication
- Answer and screen phone calls and take messages
- Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements
- Maintain positive relationships with clients, providing excellent customer service and addressing inquiries promptly
- Assist with various administrative tasks and office organization.
Qualifications:
- Exceptional communication & customer service skills
- Experience in providing executive support
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite
- Attention to detail and accuracy