AP/AR Clerk

POSITION TITLE:

Accounts Payable/Receivable Clerk

COMPANY OVERVIEW

Getting our start in 1995, QDOBA has grown to more than 740 restaurants in the U.S. and Canada. Even though our footprint has grown tremendously in the past 20 years, we’ve always stayed true to our brand promise of Bringing Flavor to People’s Lives. We believe the flavor of our people is the most important ingredient to QDOBA’s success. We are an optimistic and entrepreneurial collective that embraces positivity, hospitality, and performance. At our core, we are a glass half full, can-do bunch, united and driven to support a great brand.

POSITION SUMMARY:

Reporting to the Account Payable Supervisor, this team member is responsible for performing various tasks and responsibilities related to the creation and maintenance of vendor records within our ERP system, in addition to supporting the invoicing and collection of Accounts Receivable outstanding balances. Accounting responsibilities include, reviewing vendor request forms for completeness, setting up new vendors in our ERP system, and supporting the Accounts Payable Supervisor and Accounts Payable Specialists. This role will also support the Accounts Receivable Specialist in reviewing customer accounts along with the collection of outstanding amounts and will support our month end close process by creating and uploading journal entries, under general supervision and direction.

KEY DUTIES & RESPONSIBILITIES:

• 
  Correspond with vendors, customers, and internal business partners
• Initiates the new vendor compliance documentation and acquire current W-9 and payment information for our vendors
• Process new vendor activations and updates to our vendor records within the ERP system
• Supports the maintenance of customer files in NetSuite AR module by working cross-functionally with other departments, to create and update new and existing customer accounts.
• Reviews customer accounts for delinquent items, identifies, researches, and evaluates inaccuracies/variances of significant items, and initiates corrections/adjustments as necessary with general supervision and direction.
• Reviews customer account balances and aging, invoicing, and collecting on outstanding amounts due from our catering customers
• Works with accounts receivable and treasury on the processing and coding of company receipts, including wire payments and checks
• Compiles and provides data to customers with requested account information, including outstanding invoices, applied payments and account credits.
• Supports the month end close process by creating and uploading journal entries
• Performs administrative tasks, such as maintaining Accounts Payable and Accounts Receivable inbox, prepares invoices/bills for processing, prepares invoices for upload into company’s ERP system
• Performs other related duties, tasks and responsibilities as required, assigned, and directed

EXPERIENCE & QUALIFICATIONS:

Education - Bachelor’s degree in accounting, finance or related field preferred.

Experience – 1 years of related experience in accounting and/or treasury, preferably in multi-unit restaurants, retail or related field.

Skills/Knowledge/Abilities - Excellent oral and written English communication, interpersonal and organizational skills. Basic knowledge of accounting/financial concepts and techniques. Strong excel and MS office skills are required. Demonstrates integrity and ethical behavior. Able to work independently in a fast-paced, team-oriented environment

Physical Requirements - Ability to speak/hear clearly in person and on the telephone. Requires extended periods of time working at a computer using a keyboard and mouse.

Reasonable Accommodation:

Qdoba will make reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and to perform the essential functions of the job. This position description should be applied accordingly.