Executive Assistant

Job Location: 4648 N. Witchduck Road                       Virginia Beach, VA 23455                          Job Category: Administrative Job Status:      Full Time Job Description: QED Systems, an established marine engineering, planning, and ship modernization firm, is seeking an Executive Assistant. This position reports directly to Director of Corporate Planning. Candidate will have: 10 years of experience with administrative duties such as typing, data entry, meeting organization, scheduling, and financial analysis support. Candidate will be required to enter data into spreadsheets and databases, update records, proofread and format formal letters, memoranda and responses for accuracy and compliance with contract requirements. 2 years of experience in Government contracts, marketing, and project financial analysis (project budget vs. expenditure analysis). Excellent communication skills since a lot of the work will involve close communications with Program Managers, subject matter experts, and other companies to gather and assemble project information. The position will require minimal travel (less than 10%) to customer sites and trade shows within the continental U.S. Job Requirements/skill sets: Complete bi-weekly status reports; maintain meeting notes; follow up with new business leads, maintain NSWC Org Chart status with cross reference to Contract Vehicle Book; update office copy of Contract Vehicle Book, develop presentations to capture company business functions; assist with trade show planning, schedule and participation in meetings with current and prospective clients; coordinate projects with business partners as needed, involvement with process improvement teams; assist with hiring processes for the group and other duties as assigned; maintain coordination with QED Directors on associated projects and reporting. Computer Software: Resume should include experience with the following: Microsoft Excel (advanced knowledge), Word, Outlook, Visio, Project and PowerPoint; Experience with Graphic Software such as Adobe Creative Cloud Suites is a plus.   Candidate shall be able to type at 45 wpm or better.  Administrative Support: Ability to work with limited supervision to develop technical and financial reports, set up meetings, create presentations, and track project progress against planned performance. Education: Bachelor’s degree in related field required. Security Clearance: Candidate will currently possess or be able to obtain a Government security clearance. EOE, including disability/vets Job Contact Information: Submit resume for this position by email to jromano@qedsysinc.com.