What are the responsibilities and job description for the Post-Award Contract Specialist position at QinetiQ US?
Company Overview
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50 locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position Overview
QinetiQ US is seeking a Post-Award Contract Specialist on our US. Census Bureau (USCB) team supporting the Associate Director of Research and Methodology (ADRM). The ideal candidate is a self-starter, comfortable advising customers, and enjoys optimizing processes.
The USCB serves as the leading source of quality data about the nation's people and economy. This data shapes important policy and operational decisions that help improve the nation’s social and economic conditions. For example, the USCB conducts the constitutionally mandated census of population and housing every 10 years which is used to apportion seats in the House of Representatives and informs congressional redistricting.
Responsibilities
Successful candidates will be responsible for one or more of the following responsibility areas:
- Vendor Onboarding
- Interface with vendor, employees, and clients to conduct the vendor onboarding process for ADRM contracts.
- Utilize and maintain Microsoft Teams Wiki and SharePoint for communications and process documentation.
- Prepare weekly report for ADRM leaders including basic contract details, CAMPIN system details, transfer date, exit date for each individual.
- Trigger workflows for security paperwork, IT accesses, software, hardware and more
- Make daily updates to SharePoint report on vendor onboarding status.
- Troubleshoot delays and process bottlenecks.
- Prepare training on the onboarding process and deliver to new client employees.
- Improve or automate existing vendor onboarding processes using existing or new tools such as process automation software.
- Invoice Management
- Review and process monthly vendor invoices for all IT product contracts (E.g., software and hardware purchases)
- Confer with Accounts Payable to ensure payment delivery by using internal monitoring tools.
- Meet regularly with vendors to resolve discrepancies on invoices and deliverables.
- Track all IT product and service contract invoice submission, approval and payment status and report out to ADRM leaders.
- Advise Contracting Officer's Representatives (CORs) on the invoice process and follow up to ensure timely approval.
- Develop training and process documentation on the invoice process.
- Improve or automate existing invoicing processes using existing or new tools such as process automation software.
- Complete regular and ad-hoc data calls related to invoicing and onboarding
This position allows for telecommuting because ongoing client office renovations. Candidates may be required to return to the client office in Suitland, MD a couple days a week at some point in calendar year 2024.
Required Qualifications
- BA/BS Degree or equivalent
- 5 years of professional experience
- Proficient in Microsoft Excel, Word and PowerPoint
- Familiar with collaboration tools such as Microsoft SharePoint, Teams and OneDrive
- Experience with Federal Government contracting
- Comfortable with regular customer and vendor interactions
- Proactive, independent and resourceful
- Eager to problem solve and improve process
Preferred Qualifications
- The following are considered pluses but are not required for candidate success:
- Experience with contract onboarding
- Experience with invoice acceptance and payment
- Experience with Inbox Management
- Training or experience with:
- Process Improvement
- Robotic Process Automation (RPA) tools such as Microsoft Power Automate or Uipath
Company EEO Statement
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
