What are the responsibilities and job description for the Purchasing Agent position at QPA?
Temp to Hire
Monday to Friday 7am-4pm with OT
JOB SUMMARY
The Purchasing Agent is responsible for procurement of materials (Indirect/Direct) to support the organization’s service delivery and supply chain needs, while ensuring an effective, efficient cost-savings model. Following company policies, procedures and practices related to procurement of goods and services remains a priority for working within a newly established quality management system.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for placing purchase orders via the department’s software system in accordance with CoolSys policies and procedures
- Establish a solid rapport with the Suppliers, Service Managers and Technicians within your assigned region to ensure we are meeting collective customer and business outcomes.
- Communicate with field employees, customers, suppliers on required quotes, final bids, purchases, and/or parts ETAs
- Prepare, analyze and negotiate quotes with suppliers for efficient delivery of products and services to our customers.Review and approve quotes and create purchase orders and send them to vendors.
- Assist in resolving pricing and invoice issues with suppliers/vendors in timely manner while adhering to customer service guidelines, as well as financial compliance/controls.
- Monitor and problem solve via phone calls/emails daily
- Responsible for reviewing and ensuring compliance with customer contract requirements and executing within established guidelines
- Receive parts and equipment and update database for proper tracking when necessary.
- Responsible for verifying orders are placed and tracked with preferred vendors via approved supplier list where possible (i.e., meets the requirement of the customer contract and business requirement).Track on time delivery metrics by supplier and report any issues with product or delivery.
- Performs work with a desire to drive process/continuous improvement methodologies and a desire to create efficiencies within the organization.
- Determine when products are unusable or damaged and need to work with materials team on RMA's. Includes working with suppliers on end of service/product life strategiesTrack and monitor return material authorizations (RMA’s) against purchasing agents assigned PO’s.
- Update 3rd party systems according to customer and supplier contractual guidelines.
- Supervise orders and determine if product quantity/quality is sufficient and meets specifications if given. Make appropriate adjustments to orders as needed.
- Handle deliveries with short or over-ordered product, goods not received, and damaged items.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
- Experience with Microsoft Office (Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills, including experience communicating to senior leadership/c-suite levels
- Excellent analytical skills including cost/benefit analysis, purchase price variance scenarios, and more
- Excellent customer service skills with both internal and external customers.
- Knowledge of refrigeration product and service purchasing policies and practices preferred
- Ability to work independently and in a team-oriented environment
Job Type: Full-time
Pay: $24.00 - $25.00 per hour
Benefits:
- Health insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Fullerton, NE 68638: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Procurement: 1 year (Preferred)
- Purchasing: 2 years (Preferred)
Work Location: Hybrid remote in Fullerton, NE 68638
Salary : $24 - $25
