Events Coordinator

JOB DESCRIPTION: Plans, organizes, coordinates, promotes, and facilitates special events for Quil Ceda Village,
including employee recognition programs. Oversees the Tulalip Amphitheatre’s calendar of events and including
working with vendors. Attends meetings and represents Quil Ceda Village.

TO APPLY: Download and complete the application form located on the Quil Ceda Village website:
http://quilcedavillage.org/Employment. Completed applications may be delivered, mailed, faxed or e-mailed to
the HR department. For more information or questions, please visit: http://quilcedavillage.org/Employment or
call Quil Ceda Village HR at 360-716-5047.

EMPLOYEE CLASSIFICATION: Non-Exempt

EMPLOYEE REPORTS TO: Marketing and Events Manager

EMPLOYEE SUPERVISES: None

EDUCATION:

• High School Diploma required.

• Associates degree or equivalent experience.

SKILLS:

• Ability to work independently and be project-oriented.

• Ability to manage timelines and work well with vendors and other staff.

• Ability to handle multiple responsibilities at one time.

• Knowledge of telephone techniques and etiquette.

• Knowledge of record keeping and filing techniques.

• Ability to use a computer, including basic MS office software, e.g., work, excel. (test required)

• Knowledge of ordering supplies and/or promotional items.

• Ability to work with a variety of customer personalities.

• Ability to speak in front of and with people at trade shows and/or events.

• Ability to travel locally and out of state.

• Ability to compose correspondence and written material independently or through direction. (test

• Ability to perform data entry on designated outside new media.

• Ability to follow oral and written directions.

EXPERIENCE:

• Three (3) years’ experience with Microsoft Office Programs.

• Three (3) years’ experience with customer service.

• Three (3) years’ experience in marketing, events or promotions preferred.

OTHER REQUIREMENTS:

• Must be highly dependable and able to meet tight deadlines.

• Must be organized and detail oriented.

• Must be willing to attend progressive related training, continuing education, tradeshows, and other

• Must be able to work evenings, weekends, and/ holidays as needed or requested for events.

• Must have a successful employment history with Tulalip Tribes and/or other current and past

• Must have a valid driver’s license and insurance on file at all times.

• Must be able to use personal vehicle to travel on a daily basis.

PHYSICAL CHARACTERISTICS AND/OR PREREQUISITES:

• Must be able to sit at a desk for long periods of time.

• Must be able to stand for long periods of time at events.

• Must be able to work in an office setting.

• Must be able to work outside at events.

• Must wear appropriate attire for an office setting including practicing personal hygiene.

• Must be able to set up events.

• Must be able to lift up to 30 lbs.

SPECIFIC JOB PERFORMED:

• Plans, coordinates and executes events for Quil Ceda Village.

• Prepares check and purchase requisitions as necessary.

• Coordinates inventory, including promotional items and other Marketing assets.

• Assist in researching and ordering supplies, including promotional items.

• Operates office equipment; maintain files and records of marketing activities as appropriate.

• Coordinates marketing activities as various exhibits, conferences and trade shows through

• Performs event duties at the Tulalip Amphitheatre, e.g., the charity walks on weekends.

• Coordinates event duties in house, e.g., Employee Appreciation Day.

• Assist in procuring various promotional items and other related matters.

• Assists with the collection and analysis of surveys or related materials.

• Assists in assignments that all marketing related aspects of the QCV is up to date with the newest

• Travel to local or out of state trade shows as a tourism ambassador when needed.

• Performs other related duties as deemed necessary to fulfill the scope of work as outlined.

TERMS OF EMPLOYMENT:

This is a Regular Full-time position, requiring at least 40 hours per week, or 2080 hours per year. Employee may be required to work

after hours, weekends, special events and/or on call. Upon successful completion applicable probationary period employee may be

eligible for an increase in pay, subject to budgetary restriction. Employees will be required to work on-site, no telecommuting. No

provisions for relocation will be provided.