Budget and Grants Clerk

Position: Budget and Grants Clerk

Supervisor: Budgets, Grants & Contract Officer

Location: Administration Building

Work Info: Full Time: 40 Hrs/Week (M-F)

Salary: DOQ/E

POSITION SUMMARY:

The Grant and Budget Clerk is responsible for assisting in maintaining the Quileute Tribes accounting systems while working with the Budget Grants and Contracts Officer to ensure that policies and procedures are implemented and complied with. The individual must have a working knowledge of fund and grant accounting. Responsibilities will include reconciling accounts; report preparation; identifying, analyzing and correcting errors; and providing backup for key accounting positions.

The Grant and Budget Clerk must be able to perform a variety of accounting tasks with minimal oversight and supervision, work on multiple projects simultaneously, be detail orientated, and meet deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

• Maintains Contracts and Grant files in standard, pre-established format.

· Assists in the preparation and submittal of required reports to all funding agencies in a timely manner.

• Ensures that all Contracts and Grants information, including budgets and modifications, are immediately updated to the computer accounting system, to ensure budget information in the system is reliable.
• Serves as contact between funding agencies and Tribe for all accounting and compliance issues.

· Maintains and updates grants and budget files.

· Communicates and responds to the Program Managers.

· Other duties as assigned.

Physical demands:

• Be able to lift 50lbs.

QUALIFICATIONS:

Required Qualifications

• High School Diploma or GED
• 1 year of accounting/bookkeeping experience
• Working Knowledge of excel, word, and Email is required
• Attention to detail
• Ability to communicate clearly and effectively in writing and orally
• Valid Washington State Driver’s License

Preferred Qualifications

• Associate degree in accounting or related field
• Experience in working with government, a non-profit organization or tribal government.
• Experience in working in Micro Information Processing Systems fund accounting software (MIP) or comparable fund accounting software.

GENERAL INFORMATION:

The statements contained herein reflect the general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or balance the workload.

Special Requirements: Must have and retain a valid Washington State Driver’s License ~ please provide a copy with job application. Must pass a criminal background check, drug and alcohol screening and reference check.

Indian preference will apply. If applicants have equal qualifications, preference will be given first to a Quileute Indian applicant and then to other Native Americans and Alaska Natives. Except as provided by the Indian Preference Act (Title 25 U.S. Code Sec. 472 & 473) there will be no discrimination in selection because of race, color, creed, age, sex, national origin, physical handicap, marital status, politics, or membership/non-membership in an employee organization.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• La Push, WA: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

Salary : $41,300 - $52,300