Events Specialist

Quility is a leading technology-enabled, independent provider of insurance protection and financial wellness solutions. With thousands of agents operating in all 50 states, and a corporate staff of over 200 strong, we forge long-lasting relationships with America’s families and curate life insurance solutions to meet their evolving needs. Our advisors, partners and team members come from a variety of backgrounds, but we all have one thing in common: We are dedicated to helping our clients protect what matters most.

Objectives

The Events Specialist will provide logistical support for all Quility and non- Quility events by executing events around the world. This person will work closely with the client to ensure seamless event execution from setup to recap.

Essential Functions:
• Source all agent, corporate, and non-Quility events, by utilizing our sourcing platform Cvent to source events around the world.
• Selling to new Clients to acquire new business for Quility LLC Events.
• Take lead in planning, organizing, and managing a diverse range of events that range from the following: agent conferences, agent incentives, corporate meetings, corporate incentives, Quility national conferences, religious groups, wedding blocks and other diverse meetings.
• Researching properties around the world for the best fit for the client.
• Provides clear and comprehensive knowledge to the client during pre, during, and post events.
• Pre-planning events by working with the allocated events manger. This can include the itinerary development and management, budget support, accommodations, transportation, ticketing, function space and hospitality lounge, guest reporting and communication management, food & beverage, cultural activities and entertainment, gifting/uniforms and staff interviewing and training.
• Collaborate with event team members on problem solving and creative ideas.
• Build and nurture relationships with vendors, partners, and external agencies, strategically negotiating contracts and agreements to ensure cost-effectiveness and efficient event operations.
• Ability to be onsite to execute the event for the client.
• Ability to Travel at least 3 times a month for site inspections and on-site meetings.

Competencies
• Strong organization and communication skills
• Proficient in all Microsoft Office applications
• Able to work on multiple events.
• Strong attention to detail
• Flexibility to travel when needed.
• Time management
• Hospitality service with excellence for all events
• Self-motivation and drive to succeed.
• Team management skills with the ability to inspire and develop a successful event team.
• Hotel Contract Negotiation
• Strong leadership skills to provide a clear focus on the event and client expectation.
• Ability to internally sell and provide updates to key Quility Leaders.
• Negotiate Vendor and Production contracts.

Required Education and Experience
• At least 2 to 5 years of experience as in event coordination / production.
• Bachelor’s degree preferred