Medical Record Coordinator

The Medical Records Coordinator will be responsible for the overall management of medical records both within the electronic health record system and the file room at the 166 location for RADIAS Health.  This position will respond to all internal and external requests for information while maintaining compliance with HIPAA and MN requirements regarding protected health information. 

The Schedule is Mon-Fri 8am-4pm. The position is hybrid; some days will be required to be on-site.

Duties & Responsiblities:

•    Responsible for general organization of administrative office; maintains files/forms/records, performs scanning and attaching documentation into electronic record keeping systems.
•   Manage the Records Request email inbox and electronic fax
•   Perform quality assurance for requests to ensure requests are valid and appropriate.
•  Monitor, track and respond timely to all internal and external requests for information.
• Manage and communicate information to the appropriate programs regarding alerts from the MNEAS system.
•  Respond and coordinate e-filing and
• Communicate and consult as needed with appropriate staff to ensure the information released is accurate, within the limits of the request and/or reviewed and approved by the appropriate supervisor.
• Make and document any necessary redactions as directed.
• Securely mail/fax/email/upload information to the requestor.
• Scan and attach requests for information and appropriate PHI Disclosure documentation into the individual’s EHR.
• As applicable, support programs with individuals requiring documentation for submission of prior authorizations.
• Maintain file room contents for open and closed client physical records; prepare for and execute record destruction process per statute requirements.
• Pull and re-file physical charts upon request.
• Maintain compliance with applicable Minnesota Statutes or rules, including but not limited to DHS Maltreatment of Vulnerable Adults, Duty to Warn, Minnesota Data Practices Act, and HIPAA.
• Attend and participate in all scheduled team meetings.
• Maintain a pattern of regular work hours as determined by the Program Director. Be able to accommodate flexible working hours when needed.
• Participate actively in on-going professional growth and development; maintain appropriate professional behavior and participate in appropriate supervision.
• Other duties as assigned.

• High school or GED Equivalent and a minimum of 1-3 years of previous administrative experience preferred. 
• Proficient in Microsoft Office applications.
• Must have strong communication and customer service skills.
• Ability to handle confidential material with integrity.
• High attention to detail, ability to prioritize and respond to time sensitive tasks while working quickly and efficiently.
• Preferred:
• Experience with management of health information and/or knowledge of HIPAA and Protected Health Information compliance
• Excellent clerical and organizational skills.
• Experience in health care or human services environment.

• 4 weeks PTO first year of employment
• Casual dress code
• 12 holidays
• Medical (complementary access to NICE healthcare, a free primary care), dental, vision, life insurance
• Tuition reimbursement and Loan Repayment
• Reimbursement for professional licensure fees
• Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities
• 403b retirement plan with an employer percentage match
• Employer paid short-term and long-term disability insurance
• Bereavement and paid parental leave
• Wellness program to support employee overall health and well-being
• Mileage reimbursement
• And more!

RADIAS Health is proud to be a LGBTQIA , anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status.