Personal assistant

Description

Job Position : Personal Administrative Assistant

Department : General and Administrative

Reports to : Special Projects and Programs Specialist

FLSA : Exempt

Status : Full-time

Work Location : Corporate Silver Spring

OVERVIEW :

To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

ESSENTIAL RESPONSIBILITIES :

• Research, schedule, and coordinate travel for the CEO, ensuring reservations for air travel, car rentals, sedan services, overnight accommodations, and meeting-related matters are accurate and communicated in a timely manner.
• Monitor incoming mail, packages, and voicemails for the Office of the CEO.
• Perform a variety of personal tasks and errands that aid in organizing the CEO’s life.
• Organize personal appointments and family-related activities. (At times, this could be % of the job)
• Accurately maintain the CEO’s busy calendar and quickly adapt to last-minute changes in travel, meeting, social engagements, or other plans.
• Prepare complete and accurate correspondence, including applications and other forms, for approval and signature.
• Keep the Office of the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

KNOWLEDGE / SKILLS / ABILITIES :

• Strong written and verbal communication skills and comfortable with communicating with high-level executives, clients and other dignitaries.
• Proven ability to handle confidential or sensitive information with discretion.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams)
• Comfortable in a high-performing, fast-paced environment and can organize a daily workload by priorities with excellent time-management and problem-solving skills.
• Successfully complete critical deliverables with a customer-friendly hands-on approach.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Excel on being detail-oriented, working both independently and as a part of a team when needed.
• Local travel may be required
• Prioritize conflicting needs; handle matters expeditiously and proactively.
• Submit to a criminal background check

EDUCATION and / or EXPERIENCE

Undergraduate degree desired. Three to five years of experience working for C-suite executives is strongly preferred.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.

Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

The company reserves to modify duties and this job description without advance notice. This position is at-will unless otherwise issued a fully executed agreement.

We are Equal Opportunity Employer, are committed to creating a diverse and inclusive company culture, and that your team does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.

We are an Equal Opportunity Employer

Are you a returning applicant?

Previous Applicants : Email : Password :

If you do not remember your password .

Last updated : 2024-04-28