Management Analyst 4 (0181)

There is a vacancy in the Evaluation, Research, and Reporting Unit. This position serves under the reporting supervisor and focuses on producing reports for the Social Services and Financial Assistance Services departments, as well as program evaluators, planners, and community advisory committees.
 
This position will be: 1) using and pulling data from Minnesota Department of Human Services databases, such as SSIS, MAXIS, MMIS, and MEC2, 2) developing reports using visualization software, and 3) working with internal and external stakeholders to develop useful reports. 

To supervise management analysis projects by organizing and coordinating project teams engaged in support of core organizational functions and business processes; to design methods of information transfer and manipulation and to design and create reporting solutions from this data; and to perform related duties as assigned. Supervisory assignments direct the work of project teams staffed by management analysts, and other staff; and may participate in or effectively recommend staffing actions such as hiring, advancement, work assignment, and discipline.
 

1. Promote a diverse, culturally competent, and respectful workplace.
2. Supervise the planning for large departmental projects through coordination and administration of unit and user staff involved in management analysis activities.
3. Supervise and coordinate the activities involved in large interdivisional and interdepartmental management analysis projects, by establishing a time frame for a scoping phase, design concept, or project to be completed, setting priorities for work to be done, working with direct reports and other staff to gather information, review or conduct applications testing, and make modifications to the concept or project; and reviewing the final product with department staff to ensure it is functional and identifying any needed modifications.
4. Analyze business process needs of departments to gain an understanding of the department's functions, goals, and information needs in accordance with recognized principles of system analysis and management analysis.
5. Analyze requirements and design methods on a continuous basis for the transfer and manipulation of information. Build, run and modify reports to be used with query or other tools. This may include data mining of internal and external databases and developing queries of low to medium complexity.
6. Lead Management Analyst 1-2-3s on major systems development projects and serve as the primary analyst assigned to several divisions.
7. Oversee the construction and use of sample data to test program systems and coordinate the redesign of programs or systems to correct failures and verify design effectiveness.
8. Conduct analytical studies utilizing work distribution charts, procedure flow charts, movement diagrams, process and operational charts.
9. Prepare reports defining problems, plan for solution and implementation of change.
10. Manage the security access for departmental users to line of business and County-wide application software.
11. Manage and/or develop training plans and curricula, training guides and job aides to ensure consistent use of identified solutions without unplanned variation and coordinate the delivery of training of users when new systems or methods are implemented.
12. Establish and maintain a system of forms design and control.
13. Duties listed do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification.  Regular attendance according to the position's management approved work schedule is required.)
 
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12.Education: Bachelor's degree in Public Administration, Business Management, Business Administration, Management Information Systems, or a related field.

Experience: Five years of experience in management analysis or related analytical experience.

Substitution:  Master's Degree in a related field may substitute for two years of the experience requirement. Relevant work experience in excess of the experience requirement may substitute for the education requirement on a two to one basis.

Certifications/Licensure:  Valid class D driver's license required depending on assignment.
 
Preferred Experience:  Project management, business analysis, EDMS (Electronic Document Management Systems), and experience with business line being assigned; with technical skills including administration of SharePoint 2010 and above, Open Text's BIQuery, and Microsoft Office 2016 suite of products; SQL language; data analytics; process mapping; and reporting.The examination process will consist of the following section with each section weighted as indicated:

Training and Experience Rating = 100%
 
The examination for Management Analyst 4 will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating.  The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely.  Failure to respond could affect your score and final rank on this examination.
 
Eligible List:  The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the Banded List for an employment opportunity as a Management Analyst 4 . This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 1 month or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
 
Veteran's Preference:  This is a classified position requiring an open, competitive selection process.  Veteran's Preference points will be applied after a candidate passes the examination process.  Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
 
Criminal Background Checks:  All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
 
In addition, you may be subject to one or more of the following:

• Background Investigation

E-Verify Participation:  Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
 
Equal Opportunity Employer:  Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.
 
To print a paper application for this posting click Paper Application. You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
 
For further information regarding this posting, please contact Patrick.Lemmon@ramseycounty.us.

Salary : $69,992 - $103,792