Shop Clerk

Job Summary

This entry level position will respond to shop personnel time-cards/time keeping, purchase requests for goods and services. Monitor, track, and record inventory. Monitor, track, and record companywide diesel fuel usage. Create, track and monitor purchase orders, respond to inquiries, resolve purchase order discrepancies and other purchasing related issues. Collects and codes mechanic’s timesheets. Responsible to order, monitor, and maintain shop employees uniforms inventory. Posts equipment utilization timesheets daily.

Essential Duties-

· Collects, reviews, and posts in E1 all manual diesel usage sheets from tank farms fixed locations at all Ranger asphalt plants, from all fuel truck drivers, and from all asphalt service truck drivers. Exports data from the OEM Controls system for daily reconciliation to manual sheets, prepares data in Excel format ready for import into E1 and immediate posting.

· Price equipment and materials to ensure lowest cost through review of current vendor information, comparison with alternate sources for competitive pricing, and negotiation with current and potential vendors.

· Respond to field operations requests by ordering and arranging for delivery of dumpsters, portable toilets and other items.

· Receive purchase order (POs) requests for equipment and stock needed for shop, field and office personnel and jobs. Collect information necessary for correct cost assignment. Generate and record purchase orders.

· Collect invoices and receiver documents (daily bills of lading, delivery tickets, service orders, etc.) and file in appropriate alpha-sorter. Match invoice and receiver documents. Audit invoices, investigate discrepancies, note and refer to appropriate employee or correct purchase order. Submit invoice and support documentation to Accounts Payable for processing.

· Review Purchasing work queue daily. Identify invoices that are on hold for purchase order issues. Investigate and resolve issues through communication with Project Managers and/or Operations Management. Complete or issue purchase orders.

· Review Project Managers’ work queue daily. Identify issues, forward to appropriate party for resolution and/or approval.

· Collect information on equipment and vehicle fuel usage daily and record in JDE and Excel fuel usage reports. Submit to Accounting, Equipment Manager and Shop Foremen for monthly closing.

· Collect information from time sheets to record usage of Tack and Prime in Excel spreadsheet daily. Total each day and journal-entry quantity of Tack used in JDE.

· Provide administrative support to Operations Management (generate correspondence, fax, copy, Internet support, etc.).

· Manage inventory movement tracking. Collect Stock Requisitions and Part Requests from Purchasing Agent and stockroom. Price items per inventory cost procedure and journal-entry stock out of inventory weekly. Assist in annual physical inventory process and update documentation.

· Complete credit applications and return to Controller for approval and signature. Return to vendor for account set-up.

· Maintain and issue extra equipment keys and charge to appropriate job.

· Orders and closely monitors uniforms stock according to company policy, reconciles monthly uniform rental invoices to inventory on hand and current employees’ roster, corresponds with HR and payroll to monitor uniform issuance/recovery based on employees’ turnover.

Non-Essential Duties

· Pick up parts as needed from local suppliers (Company-provided vehicle as available)

· Receive and timely deliver UPS / FEDEX to appropriate consignee for Vecellio Group and Ranger

· Occasionally required to drive Senior Management vehicles to local dealers for maintenance and service

· Other duties as assigned

EOE M/F/V/D

DFWP

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Weekly day range:

• Monday to Friday
• Weekends as needed

Work Location: In person