What are the responsibilities and job description for the Accounting Clerk position at Ranshu LLC?
Scope: The Accounting Clerk works with a wide group of employees, vendors and customers within and outside the company. As such the Accounting Clerk will interface with everyone from the President to the warehouse workers and must be able to communicate with all levels of employees and management. The Accounting Clerk will split time between AP and AR functions. This person also functions as the front office receptionist, assists with the office maintenance and supplies, and other functions as requested.
Duties:
Follow established procedures for processing AP invoices and vouchers as provided by the AP Manager and company management
Get mail on a daily basis and disperse as necessary to proper individuals
Sort and filter all invoices
Match invoices with packing lists, bills of lading, receipts as necessary to verify receipt of item or service
Maintain and utilize company invoice tracking system to ensure all bills get paid timely but not before required
Print checks using computer system
Develop a good understanding of chart of accounts and code invoices consistently
Be able to identify invoice discrepancies and resolve with purchasing employee or vendor as required
Use system to charge customer credit card payments at time of order processing
Prepare customer statements and distribute to customers utilizing email, fax, etc.
Reconcile customer accounts and apply customer payments to open balances
Prepare journal entries and assist with month end close process
Develop good and friendly relationships with vendors and customers
Quickly learn new systems. Ability to understand system flow and how to track invoices/vouchers and payments through the system in order to answer questions from others
Must have ability to use basic functions in Excel and Word to create spreadsheets to track vendor/payment detail
Act as the receptionist for the office, greeting people coming into the office, directing them to the appropriate people, answering basic questions
Assist with routine office duties and supplies as requested
Requirements:
Knowledgeable with Excel and Word
Able and willing to learn quickly
Previous experience utilizing a full accounting system
Warehousing/Distribution experience helpful
High attention to detail in a very heavy volume business
Ability to handle a large volume of transactions
Communicates well
Outgoing personality
Always respectful with others
Works well in a team environment
Well organized
Ability to work 8-5 in the office on a daily basis
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Work Location:
- One location
Work Remotely:
- No
Work Location: One location