Job Posting for TRiO Programs Support Specialist at Rappahannock Community College

Posting Summary

Working Title

TRiO Programs Support Specialist

Role Title

Administrative & Office Specialist III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

Position Number

278R0050

Agency

Rappahannock Community College

Division

Rappahannock Community College (Div)

Work Location

Gloucester - 073

Hiring Range

The anticipated salary range is $38,000 to $44,000, commensurate with experience.

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

TBD. This position is required to work occasional evenings and weekends; may be required to go on short and overnight trips with students.

Sensitive Position

Job Description

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,259 credit students and over 1,000 workforce and community development students are supported by over 120 full-time employees and 200 part-time/adjunct employees across two main campuses and four satellite sites.

RCC serves a rural and diverse 12-county area in the Chesapeake Bay region of Virginia, whose mission is to provide inclusive access to exceptional training and educational opportunities meeting the community’s needs and preparing individuals for success as learners, employees, and citizens.

Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U. S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th – 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines.

Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college.

The College is seeking a TRiO Programs Support Specialist who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position. Continuation of the position is dependent upon grant funding. The anticipated salary range is $38,000 to $44,000, commensurate with experience.

The College desires candidates with a commitment to the community college mission and experience working with a diverse student population, including adult learners and first-generation students. The successful candidate will be committed to academic excellence, continuous improvement through professional development, and creating a collegial environment of civility, collaboration and open communication.

Reporting to the Director of TRiO Programs, the TRIO Programs Support Specialist performs the following duties for the TRiO Programs, including:

General correspondence
Scheduling student appointments with appropriate staff
Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs
Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets. This includes completing purchasing tasks and developing purchase orders for expenditures
Database and student record maintenance and retention
Report preparation
Assisting in coordinating and carrying out workshops, events and activities
Supervising work study students.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Experience with Microsoft Office Suite
Attention to detail and a high degree of accuracy in performing tasks
Ability to supervise and delegate work assignments to work-study students
Strong oral and written communication skills
Ability to quickly problem solve, time management skills and ability to multi-task
Demonstrated ability to work as a team player
Ability to maintain confidentiality of records and information.
Required to work occasional evenings and weekends; may be required to go on short and overnight trips with students.
Light lifting required.

Additional Considerations

Knowledge of database management
Excellent word processing skills, with a strong knowledge base of various computer software; openness to new technologies
The ability to complete and maintain student and fiscal records with a high level of accuracy
Ability to conduct research and produce reports
Previous experience working in an office environment.

Operation of a State Vehicle

Yes

Supervises Employees

Required Travel

This position may be required to go on short and overnight trips with students.

Posting Detail Information

Posting Number

CLS_3015P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

05/08/2024

Job Close Date

05/22/2024

Open Until Filled

Agency Website

Contact Name

Email

jobs@rappahannock.edu

Phone Number

Special Instructions to Applicants

A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before May 22, 2024. Resumes will not substitute for a completed state application.

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.

Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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