Accounting Coordinator

Description

This position completes payroll and accounts payable processing, utilizing Spectrum and Quick Books Accounting Software. This position is part of the accounting department which provides financial data to all levels of management within the company. This position works in a team setting and reports to the Executive Director. 

Exempt Status: Non-Exempt

Direct Reports: No Direct Reports

Essential Duties and Responsibilities:

1. Assists in building and maintaining an effective, efficient team environment throughout the corporation.
2. Assist in monthly billing to the State of Montana.
3. Prepare account payables for forwarding to Flathead Industries.
4. Completes payroll processing for forwarding to Flathead Industries.
5. Manage all out-of-house charge accounts (Super One, Ace, Kmart, Exxon, etc)
6. Reconcile credit card charges/receipts; Office Petty Cash and Manager’s Petty Cash.
7. Maintain Spectrum time keeping system updates for personnel.
8. Manage hand checks and monitor bank accounts.
9. Complete month end processing.
10. Complete consumer Social Security Re-determinations as needed.
11. On behalf of Ravalli Services, acts as consumers payee for Social Security Purposes.
12. Maintain all client accounts (checking, savings, travel cards, food stamp cards, petty cash.
13. Prepare month end reporting for client accounts.
14. Pay bills for clients, respond to various communications, maintain accurate files.
15. Maintain vehicle maintenance records.
16. Perform other duties as assigned.

Job Demands:

While performing the duties of this job, employee frequently communicates with employees, consumers and general public. The employee is regularly required to sit, stand, talk, hear, walk, use hand, fingers, handle or feel; reach with hands and arms. The employee must occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Walking and working surfaces are normally even. Exposure to unpleasant sights,, sounds, odors and physical aggression may be encountered. The employee is occasionally exposed to moving mechanical parts, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Required Minimum Qualifications:

1. Ability to pass criminal and other background checks.
2. Ability to successfully perform all responsibilities shown above.
3. Ability to establish and maintain professional, effective, harmonious working relationships. Works diligently individually, along with working in a team environment to accomplish common goals.
4. Ability to communicate positively, effectively and professionally with all stakeholders, including but not limited to: staff, consumers, customers, vendors, and community members.
5. Ability to effectively present information and respond to questions from a variety of individuals positively and effectively, showing strong written and verbal skills.
6. Ability to show critical thinking, positive decision-making skills and adapts positively to change.