Operations Coordinator

Skills

· Expense reconciliation, project management/planning

· Timekeeping, fellowship program management

· Social Media, knowledge of the Federal Travel Regulation

· Meeting minutes/summary reports

· Executive level support

· Meeting coordination

· Outreach Activities

· Travel planning

· Data analysis

Role and Responsibilities:

· Provides support for various procurement and administrative tasks.

· Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.

· Work with staff on internal operating budget establishment; monitor obligations and commitments; advise senior staff on spending and track spending pattern and needs for internal tracking.

· Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.

· Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.

· Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.

· Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.

· Coordinate meetings, workshops and courses for staff; schedule conference rooms.

· Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Operations management: 5 years (Required)

Ability to Commute:

• Rockville, MD 20850 (Required)

Work Location: In person

Salary : $70,000 - $75,000