Executive Assistant/Office Manager

Job Summary:

We are seeking an experienced and highly organized Executive Assistant/Office Manager to join our team. This position will provide administrative support to the President of the company, and oversee the daily operations of the office. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Responsibilities:

- Manage the front desk, greet visitors, and answer phone calls

- Coordinate and plan events and meetings for the President of the company.

- Provide exceptional customer service to clients and guests

- Maintain office supplies and inventory

- Handle administrative tasks such as scheduling appointments, managing calendars, and coordinating day to day activities for the President of the company, and other office personnel if requested.

- Assist with document preparation using software such as Microsoft Office Products, DocuSign, and Bluebeam Revu.

- Perform general office duties including filing, scanning, and data entry

- Act as a personal assistant to the President as needed

- Maintain, organize, and update company bid schedule.

- Download bid documents, and organize bid folders.

- Perform awarded project start-up duties, and organize computer and hard file for company personnel.

- Interface with clients, and provide project documentation as requried.

Experience:

- Proven experience in an administrative or executive assistant role

- Strong organizational skills with the ability to prioritize tasks effectively

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

- Experience with QuickBooks or other accounting software is a plus, but not required.

- Experience working for a commercial contractor, and bid organization is a plus.

- Excellent typing skills and attention to detail

- Ability to handle confidential information with discretion

We offer competitive compensation based on experience.

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional support, we would love to hear from you. Apply now!

Job Type: Full-time

Pay: $49,500.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Finksburg, MD 21048: Relocate before starting work (Required)

Work Location: In person