What are the responsibilities and job description for the Administrative Assistant position at RBR Technologies?
Administrative Assistant
RBR-Technologies is a small service-disabled veteran-owned information and technology business founded on the basic principle of delivering customer mission success. RBR-technologies prides itself on our commitment to mission success as exemplified by the trust our customers and contract partners place in us. From RBR's first employee to the present day, every team member has a passion for mission success. Since 2011, we have continued to employ the highest caliber of professionals whose success is attributed to the intelligence, dedication, and years of experience within many government organizations including the Intelligence Community (IC), Department of Defense (DoD), and Defense Information Systems Agency (DISA).
RBR-Technologies is seeking an Administrative Assistant to support our Corporate HQ in Odenton, MD.
RESPONSIBILITIES
The Administrative Assistant will welcome guests, respond to their inquiries and concerns, and direct them to the appropriate department or personnel for their appointments. They schedule meetings, sort documents, handle incoming and outgoing mail, as well as manage inventories for the adequacy of office supplies and company branded "Swag".
The Administrative Assistant will be responsible for:
- Printing binders (new hires or on-demand tasking)
- Stocking Fridge / Preparing Conference room
- Refilling office supplies (paper/pens/etc....)
- Answering the phones
- Mailing parcels
- Scheduling work anniversary calls
- Managing conference room booking
- Assisting with corporate events/activities as directed by company officers
- Bringing in Meals (Breakfast/Lunch....new hire lunch especially)
REQUIREMENTS
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
- While performing the duties of this job, the Receptionist/Support Clerk will typically be in an office setting. The Receptionist/Support Clerk is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching and bending.
- Clerical positions can be mentally challenging. As a result, this position is more mentally challenging than physically challenging. There will be extended periods of sitting required when performing administrative tasks and while attending meetings.
- Non-physical demands include a work environment where the noise level is usually quiet to moderate, but may be loud on occasion. The nature of the position may expose the Receptionist/Support Clerk to moderate levels of tension when dealing with issues. The level of tension is usually moderate, with high levels of tension occurring occasionally.
Equal Employment Opportunity has been, and will continue to be, a fundamental principle at RBR-Technologies, where employment is based on personal capabilities and qualifications without discrimination because of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, termination, and all other conditions of employment.
