What are the responsibilities and job description for the Receptionist / Administrative Assistant position at Reardon Associates?
Receptionist / Administrative Assistant
Temp to Perm
Somerville, MA
Implements clerical and administrative systems to support staff in maintaining their productivity. Maintains service, billing, utilization, and program administrative protocols. Welcomes clients and others visiting office. J Welcome visitors and direct them to proper staff person. Answer telephones and direct calls to proper party. Assist with and check phone messages. Maintain phone listings. Direct questions to correct staff. Assist with setting up rooms for staff trainings. Maintain the fax and postage machine. Distribute faxes and mail to mailboxes. Ensure appropriate postage on outgoing mail. Maintain and update mailboxes, as needed. Send regular and express mail packages. Order and maintain supplies such as envelopes, mailing materials, and stationary. Schedule use of conference room(s). Prepare forms for submission to Accounts Payable vouchers, cab vouchers, Charges for Services and Supports notifications, purchasing requests, PS money logs, etc. Log all checks. Audit money logs monthly. Update contingency loan payment information daily. Process service delivery documentation by staff. Complete monthly billing through EIM Collect team appointments/schedules; prepare standard reports such as Staff Productivity Report Attend Staff Meetings, take minutes. Create enrollment/rollover packets and register new clients into clinical record keeping systems as needed. Log Events and Performance Measure information as directed by Team Leader. Perform other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and preparing record pick up from Iron Mountain. Knowledge and Skills: Knowledge of personal computer applications and equipment Knowledge of office, administrative and clerical skills Very good organizational and communication skills. Ability to work in a confidential, professional and courteous manner Ability to work individually and as part of a team
Requirements: A high school diploma or equivalent is required. One to three years experience in an administrative support function is strongly preferred.
Job Types: Full-time, Temporary
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
Work Location: One location
Salary : $23 - $25