HR Associate - Records Management
Job Posting for HR Associate - Records Management at Records Management - Inter-American Development Bank Careers
HR Associate - Records Management
Location: Headquarters (Washington DC, US)
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a results and team-oriented Records Management team member with experience in personnel records and documents management systems. The position reports to the Employee Services Group Team Lead, in the Compensation, Benefits and HR Services Division within the Human Resources Department. The incumbent will be responsible for the IDBG personnel records and documents management system.
The position is part of the HR Service Center, Payroll and Taxes team in the Compensation, Benefits and HR Services Division within the Human Resources Department.
What you’ll do:
- Establish and maintain personnel records and documents management system in compliance with established policies. Develop and maintain procedures and guidelines for record filing, and retrieval.
- Define, maintain, and update the efile architecture, including personnel information classifications and standard naming conventions based on data sensitivity.
- Collaborate with the Information Technology Department to implement and maintain secure methods of sharing records, developing guidelines and training materials for staff.
- Implement controls and validations to ensure all HR transactions have proper records, identify and resolve discrepancies when necessary.
- Serve as the HRD liaison with the Records Management Team (BDA) for all matters related to the Bank's records.
- Administer the DocuSign process for all HR-generated documents, managing an average of 5,000 envelopes per month.
- Provide comprehensive training on HR records topics to the entire HRD team.
- Handle confidential and sensitive records requests from various departments, and support internal and external audits, ICFR tests of key controls, among other responsibilities.
- Act as a subject matter expert on employee records to ensure their consideration in process designs, identifying opportunities to leverage technology for improved efficiency and effectiveness.
- Plan and execute the disposal of personnel records in adherence to the Bank’s retention periods and data privacy regulations.
- Prepare documentation and training for HR technology solutions. Develop informational materials and conduct records related trainings and briefings.
- Prepare reports, metrics and KPIs to assess records management process and make analytical recommendations for continuous process improvements.
What you'll need
- Education: Master’s degree (or equivalent advanced degree) in Information Management, Information Science, Business Administration, Human Resources, or other fields relevant to the responsibilities of the role.
- Experience: At least/ between 2 and 5 years of progressive experience in record management, information management, electronic record keeping, or business process analysis.
- Languages:
- Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and/or Portuguese is preferable.
Key skills
Technical track:
- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
Requirements
- Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
- International staff contract, 36 months initially, renewable upon mutual agreement.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation package, including an annual base salary expressed on a net- of-tax basis
- Leaves and vacations: 24 days of paid time off 8 personal days sick leave gender- neutral parental leave
- Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.
- Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
- We offer assistance with relocation and visa applications for you and your family, when it applies.
- Hybrid and flexible work schedules
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
- Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social and institutional development in Latin America and the Caribbean. The IDB also conducts cutting-edge research and provides policy advice, technical assistance and training to public and private sector clients throughout the region.
Follow us:
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
https://twitter.com/the_IDB
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