Accounts Payable Specialist (FT) Closes 5/4/24

REDDING RANCHERIA ECONOMIC DEVELOPMENT CORPORATION

JOB DESCRIPTION

JOB TITLE: RREDCO Accounts Payable Specialist

DEPARTMENT: RREDCO

REPORTS TO: RREDCO Controller

SALARY: Grade 4

Range Start $18.52/hourly

Range End $27.78/hourly

CLASSIFICATION: Non-exempt

SUPERVISES: None

JOB SUMMARY: This team member is responsible for managing and maintain the accounts payable functions for multiple entities, to include but not limited to processing vendor invoices and credit memos, verifying accuracy, ensuring timely payments, reconciling vendor statements, resolving payment discrepancies and maintaining vendor records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities outlined here are representative of those that must be met by the team member to successfully perform the essential functions of this position, however, are not all inclusive:

1. Team member will review all invoices for purchase authorization and correct coding; ensuring accuracy between vendor payments and vendor information is correct

2. Maintains accounts payable schedules to avoid missing payments; Researches vendor statements to ensure all accounts are current and up-to-date

3. Processes authorized invoices and check requests into the accounting software with accuracy and attention to detail

4. Works with management staff within entities to collect missing invoices and request corrections to any accounts payables such as credits memos

5. Submits accounts payable batches for review and processing by the assigned deadline each week; ensuring all departmental procedures are followed to provide a consistent flow of work throughout the department

6. Responsible for accurate and knowledgeable use of Microsoft productivity software such as Excel and Word to update financial back-up as required

7. Responsible for monthly billing for all entities

8. Clear all paid receivables as well as follows up with inter departments for payment

9. Submits accounts receivables batches for review and processing by the assigned deadline each week; ensuring all departmental procedures are followed to provide a consistent flow of work throughout the department

10. Assist Lead Staff Accountant with year-end tax filing

11. Assist Lead Staff Accountant and Controller with month end close and annual audit as needed

12. Monitors, responds, and takes action on communication emails for assigned entities

13. Maintains filing system for all vendors including W-9 documents, liability insurance and contracts

14. Manages confidential information in a secure, discreet and professional manner

15. Performs all duties in a manner that continually supports the vision, mission, values, and principles of the Redding Rancheria Economic Development Corporation

16. Performs all duties in a manner that adheres to the guest service standards established by RREDCO’s management

17. Other duties as assigned by the Controller

EDUCATION REQUIREMENTS

The education requirements outlined here are representative of the minimum that must be met by the team member to successfully perform the essential functions of this position; however, higher levels of education than required will be reflected during the recruitment process:

§ A High School diploma, or the equivalent thereof, is required

§ A Associates Degree in business, finance, or accounting is preferred

EXPERIENCE AND KNOWLEDGE REQUIREMENTS

The experience and knowledge requirements outlined here are representative of the minimum that must be met by the team member to successfully perform the essential functions of this position; however, higher levels of experience and knowledge than required may be reflected during the recruitment process:

§ A minimum of three (3) years of related progressive experience is required

§ This individual must possess strong communication, mathematical, organizational, and analytical skills is required

§ Strong computer skills including, but not limited to: Microsoft Word, Excel, and Outlook, and 10-key experience, are required

§ Experience with all functions of a professional office, involving clerical and administrative performance in an atmosphere where priorities and deadlines may change frequently, is required

PHYSICAL REQUIREMENTS

The physical requirements outlined here are representative of those that must be met by the team member to successfully perform the essential functions of this job:

§ Continuously sits

§ Occasionally stands, walks, bends/stoops, climbs, kneels, squats and crawls

§ Occasionally lifts/carries up to twenty five (25) pounds is required

§ Occasionally Pushes/pulls up to fifty (50) pounds is required

WORKING CONDITIONS

The working conditions outlined here are representative of those that the team member will or may be exposed to while performing the functions of this job:

§ The noise level in the work environment is usually moderate

§ While performing the duties of this job, the team member is usually subject to inside environmental conditions

§ While performing the duties of this job, the team member may occasionally be subject to outside environmental conditions and to wet/and/or humid conditions

OTHER INFORMATION

• Native American Preference Policy applies
• Must be at least 21 years of age or older
• RREDCO is a drug-free workplace; applicants must be able to pass a pre-employment drug and alcohol screening
• Must be able to pass a background check
• This job description does not list all the duties of the job. You may be instructed by management to perform other tasks or functions
• This job description is not a contract for employment. Employment with RREDCO is considered “at-will”
• Must be able to comply with the RREDCO Common Language Rule
• Reasonable accommodations may or may not be made dependent upon the nature of the work required by the position
• RREDCO reserves the right to add, delete or modify without notice

Revised 11/1/23 kc

Job Type: Full-time

Pay: $18.52 - $27.78 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person