Office Assistant

Here at Reformation Home Health, we are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. This person will also be located in office from 9am-5pm Monday-Friday WITH THE STIPULATION that if there is a No Call- No Show to a patient home visit or a call in with no other available staffing available the office assistant will be leaving office and going out on these select visits.

Responsibilities

• COVERAGE FOR ALL NO CALL NO SHOWS AND CALL INS between the hours of 9am-5pm Monday-Friday. Leaving the office for these select visits in the event this happens and then returning to the office after the visit is completed.
• Occasional weekend assistance or on-call assistance if needed
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings, orientations, interviews and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with participants and caregivers
• Perform receptionist duties when needed- answering phones and making phone calls under the direction of other office personnel
• Monitor attendance policy

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Working knowledge of office equipment- phones and computer
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Operate office phones, answering and making calls under the direction of the other office personnel

Work Remotely

• No

Job Type: Full-time

Pay: From $14.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekends as needed

Application Question(s):

• Please provide an email you commonly use for a route of communication
• Are you willing to remain dependable in office during office hours of 9am-5pm Monday-Friday AND willing to go on all visits for call ins or no call no shows during these office hours?

Education:

• High school or equivalent (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person