Executive Assistant

Executive Assistant
Bilingual - German - Required
On Site - No Remote
Canton, MA

About Reiser

With more than 60 years of success in the food equipment industry, Reiser is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making Reiser the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment.

We take great pride in providing the resources our customers need to ensure their success. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers.

Position Overview

The Executive Assistant plays a crucial role in providing high-level administrative support to the senior executives within the Reiser Holdings organization. This position requires excellent organizational skills, exceptional communication abilities, and a proactive approach to handling various tasks and responsibilities. The Executive Assistant serves as a key liaison, managing multiple priorities, and facilitating the smooth functioning of the executive's office. The individual holding this position must be fluent in both English and German.

Duties and Responsibilities

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, arranging travel itineraries, and handling expense reports.
• Act as a primary point of contact for key personnel within and outside the organization, effectively screening and responding to phone calls, emails, and inquiries on behalf of the executive team.
• Create, edit, and proofread various documents, presentations, reports, and correspondence. Ensure accuracy, consistency, and confidentiality in all written communications.
• Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes. Schedule meetings, book venues, and arrange necessary resources.
• Organize and maintain electronic and physical files, databases, and records to ensure efficient retrieval of information. Handle sensitive and confidential information with discretion.
• Build and maintain positive relationships with key partners, both internal and external. Facilitate effective communication and collaboration across teams.
• Assist with special projects, research assignments, and initiatives as assigned by the executive. Track project progress, prepare status reports, and ensure timely completion of deliverables.
• Prioritize and manage multiple tasks, deadlines, and requests efficiently. Anticipate needs, identify potential issues, and provide proactive solutions to ensure the executive team's workflow is streamlined.

Skills, Qualifications & Expertise

• Must be fluent in both English and German
• In-depth understanding of Microsoft Office
• Previous work experience as an Executive Assistant to C-level executives
• Experience in a sales environment preferred.
• Keen attention to detail
• Strong organizational skills
• Ability to prioritize, organize and manage daily workload effectively.
• Bachelor's degree in business or other related area
• Must be able to meet deadlines.
• Must be able to travel internationally (up to 25%)
• Professional image, high motivation, and initiative
• Professional level of verbal and written communication skills
• Sense of discretion and confidentiality
• Sense of humor is required.