Human Resources Assistant

Overview

The Human Resources Assistant is a full-time clerical position within the Human Resources department which shall support the employment/employee relations division. This individual will serve as a department receptionist, prepare and input data for all newly hired and terminated employees, and process status changes for designated departments and branches. This individual will perform multiple clerical and technical duties related to the employment functions and will timely file and maintain employment paperwork.

RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER

Responsibilities

• Act as department receptionist
• Verify new-hire data, status change data, and payroll data in HRIS systems
• File information for active, terminated, and retired employees
• Respond to requests for Verification of Employment
• Order supplies and maintain supply room organization
• Request credit and background reports for potential/new employees
• Prepare correspondence related to Adverse Action (credit/criminal) letters
• Process new hire files, termination files, and changes for assigned area of responsibility
• Create and complete E-Verify cases timely
• Notify various departments of new hires, terminations, and other status changes to ensure proper systems and access are enabled or disabled timely
• Assist with maintenance and updates to Employee Tracking Log
• Timely file all employment and benefit records for employees
• Oversee and assist with upkeep and supplies for HR team
• Reset employee passwords on various HRIS application systems
• Assist with the sorting of the mail for headquarters as assigned
• Participate in department wide projects
• Communicate with applicants, employees, managers, and third parties on a daily basis
• Actively learn and stay abreast of all HR procedures, policies, and initiatives
• Regular, prompt, and consistent attendance is an essential requirement of this job
• Perform other related duties as assigned

Qualifications

• High School diploma or equivalent
• Ability to communicate tactfully and professionally with management, employees, applicants, and third parties
• Knowledge of Microsoft Word and Excel
• Ability to read and comprehend instructions, policies, regulation, and memos
• Ability to write short memos and letters and prepare forms and other correspondence
• Basic knowledge of bank terminology
• Ability to read and understand the personnel practices and policies of the bank
• Ability to communicate in one-on-one and small group situations to managers, executives, employees, and applicants
• Ability to understand the responsibilities of the various departments and personnel within the bank
• Ability to answer basic questions about the bank’s benefit programs and employment policies
• Maturity and dependability to protect the confidential nature of personnel business and information
• Aptitude to learn multiple computer systems and software quickly and proficiently
• Ability to plan and organize tasks to meet the needs of the department and unexpected assignments
• Ability to work overtime

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus.

Work Environment 

The Bank’s professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank’s employees, customers, and assets.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word “May”.

This job description is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties.  Other duties may be assigned as needs arise.  Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law.

This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.