Office administrator

Description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential.

We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Summary :

This role sits at the front desk to greet employees and visitors and assist with daily operations. This position supports the Denver office and is not eligible for a hybrid work schedule.

Requirements :

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Performs Office Administration duties, including vendor management, safety procedure compliance, and ordering of office supplies.
• Analyzes all incoming facility invoices to verify all pricing was accurate.
• Processes all incoming mail and distributes it to appropriate departments.
• Maintains all office equipment, including the copiers and mail postage machine.
• Vendors to include technicians for repairs and companies that provide services to the office.
• Research new vendors.
• Maintains facilities, including unloading the dishwasher, cleaning countertops, maintaining a clean, organized, and well-running office, desk setup, and stocking supplies.
• Acts as a liaison with the building management company on building issues that arise.
• Serves as the primary administrator for Corporate FedEx account, parking, and RTD EcoPass.
• Assists with the onboarding process of new employees by performing desk setups, taking photos for security access cards, and issuing and acting as a resource for questions.
• Answers the main phone line, forwarding calls to the correct individuals as needed.
• Greets all visitors and manages the reception area.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.

Additional Responsibilities :

• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Assists Facilities Manager with daily operations of the office and any special projects.
• Follows safety and security procedures and determines appropriate action - reports potentially unsafe conditions and uses materials and equipment properly.
• Backups Facilities Manager when out of the office.

Knowledge, Skills, and Abilities :

• Strong communication skills, both verbal and written.
• Attention to detail, strong organizational and interpersonal skills.
• Strong initiative with the ability to identify a problem and then propose solutions to that problem.
• Ability to work independently, prioritize projects, meet deadlines, and multitask while maintaining quality standards..
• Ability to work with frequent interruptions and meet the needs of a diverse workforce in a high-pressure and rapidly changing work environment..
• Excellent time management and organizational skills.
• Ability to communicate well in person, in writing, and over the phone.
• Knowledge of Microsoft Office and other office management tools and applications.
• Intermediate customer service skills.
• Basic skills in Microsoft Office applications, including Word and Excel.
• Team player with a positive attitude.
• Functional competencies include accountability, attention to detail, collaboration, passion, and customer focus.

Qualifications :

• High School Diploma / GED required.
• Associate’s degree preferred.
• 2 or more years of related experience or similar experience as an office assistant, facility coordinator, office administrator, or in another relevant position, required.

Anticipated base salary range : $20.67 - $24.52

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following :

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Physical requirements and environment :

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely : Climbing, crouching, kneeling, pulling and pushing between 5-15lbs., lifting between 16 and 30 pounds, and stooping are required.

Constantly : Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required.

Rarely exposed to extreme cold, heat, and humidity, and wet climates, in the working environment.Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

Last updated : 2024-04-28

Salary : $21 - $25