Director of Finance (Trenton, NJ)

Can you look into the eyes of someone who is struggling and see their pain – while also seeing their potential?  Are you passionate about providing opportunities to help people rebuild their lives?

The Mission is looking to expand our team of committed staff members who are dedicated to creating an environment where those who have nowhere else to turn can live with dignity, experience hope and see new opportunities.

Education: Bachelor’s Degree in Accounting or Finance

Experience: Ten (10) years of accounting experience in non-profit industry and five (5) years of supervisory experience; behavioral health and/or medical billing experience preferred

Machine, Tools and Equipment Operated: Computer, Microsoft Office (Word, Excel, Outlook) and QuickBooks Online Advanced.

Skills and Abilities: Excellent communications skills (verbal and written), Ability to lead, coach and develop team members


Accounts Payable

• Oversees the preparation and processing of all accounts payables
• Reviews and verifies agency expenditures on a regular basis
• Reviews aging accounts payables for accuracy
• Reconciles all cash boxes on monthly basis

• Oversees the preparation and processing of all accounts receivable
• Monitors collection of accounts receivable and maintains relationships with fiscal contacts at funding agencies 
• Maintains records and submits to appropriate agencies all reimbursement vouchers and invoices for all Mission programs and operations 
• Reviews and approves all bills and vouchers and ensures appropriate entry into general ledger 

• Reviews collection reports to determine the status of collections and outstanding balances 

• Supervises the maintenance of essential financial records and files
• Manages cost allocations to funding sources and prepares financial reports for internal and external use
• Prepares letters and memos related to finance function 
• Maintains written policies and procedures for Finance Department 
• Instructs finance staff on policies and procedures for Finance Department 
• Revises policies and procedures as necessary 
• Oversees administrative functions of Finance Office 
• Establishes procedures for control of assets, records and/or cash to ensure safe keeping 

• Performs transfers among the organizations bank accounts 
• Monitors cash flow and prepares applicable cash flow projections to ensure funds are not overdrawn 
• Monitors bank activity 
• Reconciles all bank accounts and general ledger accounts, including investment accounts 
• Prepares monthly closing journal entries including cost allocation journal entries
• Reconciles employee and resident accounts 
• Oversees the flow of cash or financial instruments 
• Prepares monthly Statement of Activities package for presentation to management and the finance committee/Board of Directors  
• Works with independent accountant during the audit process
• Report on significant matters related to financial position, budget, cash flow and operating results to the management team  

• Remits payroll to third party payroll provider on a bi-weekly basis bases on time
• Liaison to third party payroll provider to execute changes in cost centers, allocations and general ledger interface 

• Prepares and forwards all financial reports and the annual budget for review and approval of the Chief Executive Officer 
• Works with the team to prepare program budgets for use in the submission of grants, contracts, and other applications 
• Monitors spending on grant contracts (approx. 50) over the term of the contract to ensure timely and complete submission of invoices and awards are spent down to the maximum permitted
• Manages budget and controls expenses effectively 

• Act as liaison between finance department and other Rescue Mission department heads to ensure program and staffing changes that impact grant billing and cost allocation are communicated to the appropriate finance staff to make appropriate changes to the invoices sent to grantors and other funders.
• Prepares financial or regulatory reports required by laws, regulations and/or board of directors 
• Evaluates financial reporting systems, accounting or collection procedures and makes recommendations for changes to procedures, operating systems, budgets, or other financial control functions 
• Develops and/or analyzes information to assess the current and/or future financial status 
• Liaison to third party Certified Public Accountant (CPA)  
• Attends all meetings of the finance committee and monthly meetings of the board of trustees 
• Attends all other meetings as needed 
• Performs other duties as assigned                                                                                                     

Position:  Onsite Exempt
Salary Range:  $95,000 - $110,000
Schedule:  Monday - Friday 8a-4p with flexibililty 

The Rescue Mission of Trenton is committed to ensuring that all current and prospective employees are afforded equal opportunities and treatment and a harassment-free work environment. The Mission provides equal employment opportunities for all without regard to any form of intentional or unintentional harassment or discrimination based on regardless of race, color, religion, sex, national origin, ancestry, citizenship status, age, disability, sexual orientation, marital status, genetic information, military or veteran status, pregnancy, gender identity or expression, breastfeeding, or any other category protected by applicable federal, state or local law.

Covid-19

Rescue Mission of Trenton requires all new employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to start of employment, unless the Rescue Mission of Trenton has granted the employee a medical or religious exemption.

Department: Finance
This is a management position
This is a full time position